Contract & Invoicing Administrator (FM Operations)

EQUANS; Ealing; On-site; GBP 28,000 - 38,000; Full time

Benefits offered by this job

24 days annual leave

Life Cover 1.5x salary

Employee discount

Gym membership discounts

Cycle to work

Learning opportunities

Referral rewards

Employee networks

Employee Assistance Program

Career development

Supportive teamwork

Job summary

EQUANS is seeking a Contract Administrator for our facilities team at the University of West London in Ealing. This permanent role is 40 hours per week, Monday to Friday, 8am to 5pm, with a competitive salary and benefits.

You will provide professional admin support to the FM team, oversee subcontractor invoicing, and process client invoices. Strong IT skills, experience with Maximo/CAFM, and good communication are essential.

Qualifications

• Experience in administration with strong IT skills (emails, databases, management systems).
• Financial awareness with handling purchase orders and invoicing processes.
• Excellent organisation and high-level customer service skills.

Responsibilities

• Provide professional admin support to the operational/FM team.
• Advise sub-contractors on invoicing requirements and verify invoices.
• Prepare, process and submit client invoices; monitor payments and pursue recovery as needed.
• Assist with correspondence, reports, tenders, and presentations while maintaining confidentiality.
• Assist with asset management, invoicing and purchasing.
• Work 40 hours per week, 08:00–17:00, Monday to Friday.

Skills

Administrative skills

IT skills

Customer service

Time management

Teamwork

Tools

Maximo

CAFM

Databases

Job description

EQUANS is seeking a Contract Administrator for our facilities team at the University of West London in Ealing. This permanent role is 40 hours per week, Monday to Friday, 8am to 5pm, with a competitive salary and benefits.

You will provide professional admin support to the FM team, oversee subcontractor invoicing, and process client invoices. Strong IT skills, experience with Maximo/CAFM, and good communication are essential.