Facilities Contract Administrator – Admin & Reporting

Equans; Bellshill; On-site; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Annual leave 24d

Life cover 1.5x

Employee discounts

Gym membership discounts

Cycle to work

Holiday purchase

CSR days

Learning programs

Referral rewards

Employee networks

Wellbeing app

Job summary

Equans is seeking a Contract Administrator to join the team on the TT Commercial Estate contract based from our Bellshill offices on a permanent, full‑time basis (37.5 hours per week).

You will report to the Account Manager and provide a professional service to colleagues and managers, directing and assisting operations personnel. You will handle PO creation, invoicing, reporting and task coordination with engineers and subcontractors.

Qualifications

• Excellent communication skills with engineers, customers, suppliers and subcontractors.
• Proficient IT skills; ability to use SAP, Planon and Coupa after training.
• Excellent organisational and interpersonal skills; able to manage heavy workloads.

Responsibilities

• Answer telephone calls and provide professional service to colleagues and managers.
• Assign work to soft services providers to meet contractual obligations.
• Collate meter readings and report progress; chase engineers for completion.
• Raise Purchase Orders and receipting invoices with accuracy.
• Assist with CAFM systems, reporting and performance dashboards.
• Book travel, organise meetings and prepare performance reports.

Skills

Communication skills

IT proficiency

Organisational skills

Interpersonal skills

Tools

SAP

Planon

Coupa

Microsoft Word

Microsoft Excel

Job description

Equans is seeking a Contract Administrator to join the team on the TT Commercial Estate contract based from our Bellshill offices on a permanent, full‑time basis (37.5 hours per week).

You will report to the Account Manager and provide a professional service to colleagues and managers, directing and assisting operations personnel. You will handle PO creation, invoicing, reporting and task coordination with engineers and subcontractors.