Contract Administrator

Equans UK & Ireland; England; On-site; GBP 30,000 - 45,000; Full time

Benefits offered by this job

25 days annual leave

Life Cover

Gym membership discounts

Employee discount shopping schemes

Job summary

A leading facilities management provider is seeking a Contract Administrator to manage contractual compliance and service reporting at Broomfield Hospital in Essex. The ideal candidate will have experience in contract administration within a Hard FM environment, excellent IT skills, and the ability to analyze data. This full-time role offers a competitive salary and benefits including 25 days annual leave and gym membership discounts.

Qualifications

• Experience in technical or Hard FM environments required.
• Ability to interpret service reports and follow standard procedures.
• Experience in navigating statutory and regulatory information desired.

Responsibilities

• Interpret service sheets and ensure compliance.
• Support the Senior Operations Manager with reporting.
• Work with the Performance team to analyze maintenance trends.

Skills

Contract administration support

Excellent IT skills

Analytical skills

Experience with CAFM systems

Education

Qualifications in a mechanical or electrical field

Tools

Microsoft Office

Power BI

Job description

Overview

Contract Administrator role at Equans UK & Ireland at Broomfield Hospital, Chelmsford, Essex. This is a permanent, full-time role, working 40 hours per week. On offer is a competitive salary and benefits package.

What will you deliver?

• Interpret and action service sheets, insurance reports and other correspondence, highlighting follow on works where required to conclusion, to ensure contractual KPI/SLA and commercial compliance
• Support the Senior Operations Manager in collating and presenting the information required for monthly internal and contract reporting, H&S returns and other reporting
• Work with the Performance team to analyse trends from maintenance records, CAFM information and other means. Produce reports as required for ad hoc queries
• Support the Operations team in responding to stakeholder enquiries, attending site tours, ensuring inductions are carried out and RAMS are reviewed
• Data input to various monitoring and recording systems and databases
• Own the management and updating of Maintenance records and forward Lifecycle schedules
• Proactively implement automation and streamlining of processes and record keeping, ensuring that SharePoint and hard copy filing system is maintained and duplication is avoided. Ensure that the data library is up to date and archiving is carried out
• Support and provide cover for the FM Admin and Contract Admin roles as required

What can we offer you?

• 25 days annual leave (+ public holidays)
• Life Cover equivalent to 2 times annual salary
• Employee discount shopping schemes on major brands and retailers
• Gym membership discounts
• Cycle to work scheme
• Holiday purchase scheme
• 2 corporate social responsibility days per year
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes
• Attractive Employee Referral Rewards Scheme
• Access to our growing employee networks
• 24/7 Employee Assistance Program and access to mental wellbeing app

Who are you?

• Contract administration support or service delivery administration in a technical or Hard FM environment, with experience or qualifications in a mechanical or electrical field
• Ability to interpret data from service reports, allocate actions and follow standard operating procedures to ensure contract KPI's/SLA's are met
• Excellent IT skills, fully adept in the use of Microsoft Office, Power BI and dedicated software management systems. Able to create, maintain and manage as live spreadsheets and produce reports
• Excellent analytical skills, to be able to identify trends and anomalies, with the ability and attention to detail to interpret their findings and report in a concise manner
• Experienced in Computer Aided Facilities Management CAFM systems, preferably Maximo
• IOSH or other relevant H&S qualification (Desirable)
• Experience and able to navigate through Statutory and Regulatory information, including British Standards, Healthcare Technical Memorandum and Contract Schedules (Desirable)

This role includes a DBS Standard check therefore ability to pass is essential.

Who are we?

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

Our ambition

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values - Accountability, Respect, Team Spirit, and Service Focus. We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These values shape our culture, strengthen our community, and inspire us to deliver excellence every day.

What’s next?

If this role is of interest to you, please click below to register, apply, and track your progress! A member of our Resourcing Team will review your application and be in touch.

As part our commitment to better reflect the markets within which we operate, we encourage applications from women, ethnically diverse individuals and people with disabilities, along with all candidates who identify with protected characteristic groups under the Equality Act 2010.

At Equans we’re committed to delivering a culture where everyone's voice is heard and supported. We know the value a diverse workforce creates, delivering better results for our people, customers, and stakeholders. Diversity and inclusion is at the core of what we do, should you join Equans you'll find a welcoming and open workplace where you're supported and encouraged to be your true self at work.

You'll also have access to our growing employee networks including AccessAbility, Encompass, RISE, Veterans & Reservists, WOMEN Together, Working Parents, and Young Professionals.

For this role, you must have evidence of the right to work in the UK. Unfortunately, we are not able to offer a re-location package with this job role. Certain roles may require applicants to undergo a Disclosure check, as noted in the role requirements.

The Equans Resourcing Team manage this requirement. Agency involvement is not required. All related enquiries should come to the resourcing team not direct to Equans Managers.