Construction Project & Planning Admin – Office‑Based

Frontline Construction Recruitment; City Of London; On-site; GBP 27,000 - 33,000; Full time

Benefits offered by this job

Pension scheme

Smart-casual dress code

Office-based role

Job summary

Frontline Construction Recruitment is seeking an experienced Project and Planning Administrator to join a family-run building company in Greenford. You will support the Projects team with administration, co-ordination of building projects, insurance claims and repairs, liaising with clients, contractors and tradespeople to ensure smooth operation.

The role requires at least three years in construction project administration, strong organisational skills, and proficiency with MS Office 365.

Qualifications

• Minimum three years' experience in project administration or planning in construction.
• Experience with construction contractors or refurbishment businesses.
• Strong organisational and deadline management.
• Excellent written and verbal communication, professional telephone manner.
• Strong numeracy with budgets, purchase orders and invoices.
• Proficient in MS Office 365, especially Excel and Word.
• Experience with CRM systems or job management software.
• Able to work independently in a small team.
• Good written English and professional correspondence.
• Must be within a one-hour commute of Greenford, Middlesex.

Responsibilities

• Provide day-to-day administrative support to the construction Projects team.
• Coordinate and monitor ongoing building projects, insurance claims, refurbishments and reactive maintenance jobs.
• Manage team diaries, schedule appointments and site visits for tradespeople and operatives.
• Book repairs and building works, ensuring appointments and schedules are maintained.
• Monitor job progress and chase outstanding information, documentation and approvals.
• Handle calls, emails and customer enquiries professionally and efficiently.
• Liaise with clients, contractors and colleagues to keep projects moving.
• Maintain project records and update CRM systems and job management software.
• Monitor deadlines and ensure jobs progress with service levels.
• Update project budgets, purchase orders and invoice payments.
• Prepare and issue invoices and customer payment links.
• Assist with data entry, filing, correspondence and general admin.
• Process invoices and staff expense claims.
• Support Projects Manager with workload planning and reporting.
• Provide professional service to customers, especially with insurance claims or urgent repairs.

Skills

Project administration

Planning coordination

Construction industry knowledge

Communication skills

Budgeting

Invoicing

Time management

Team coordination

Tools

MS Office 365

CRM software

Job description

Frontline Construction Recruitment is seeking an experienced Project and Planning Administrator to join a family-run building company in Greenford. You will support the Projects team with administration, co-ordination of building projects, insurance claims and repairs, liaising with clients, contractors and tradespeople to ensure smooth operation.

The role requires at least three years in construction project administration, strong organisational skills, and proficiency with MS Office 365.