Construction Admin & Systems Coordinator

Bell Building Projects Ltd; Glasgow; On-site; GBP 22,000 - 32,000; Full time

Benefits offered by this job

Competitive salary

Generous pension scheme

Income protection

Death in service

Annual salary reviews

Bonuses

32 days of holiday + flexible bank hol

Professional development

Business mileage reimbursement

Fully accessible offices

Job summary

Bell Building Projects in Glasgow is seeking an Administrator to join our growing team. You will provide administrative support across the business, focusing on updating internal systems, employee records, and documentation.

You will work with Rippling, Procore, and Breadcrumb to ensure data accuracy and assist managers with day-to-day admin tasks. The role requires prior admin experience, strong organisation, and solid IT skills.

Qualifications

• Previous experience within an administrative or office-based role.
• Highly organised with strong attention to detail and the ability to manage multiple priorities.
• Confident using IT systems and comfortable learning new software and processes.
• Good working knowledge of Microsoft Office, particularly Outlook, Word and Excel.
• Strong written and verbal communication skills.
• Proactive and confident in following up with colleagues to obtain information when required.
• Able to work independently while contributing effectively as part of a wider team.
• Comfortable handling confidential employee and company information.
• Previous construction industry experience or experience using HR, project management or compliance systems would be beneficial but is not essential.

Responsibilities

• Maintain and update information across company systems including Rippling, Procore and Breadcrumb.
• Support the administration of new starters, including system set-up, documentation and relevant records.
• Maintain employee training, qualification and competency records, following up on missing or expiring information where required.
• Support with Procore administration, including user access, project information and documentation.
• Assist employees and managers with queries relating to company systems and processes.
• Maintain accurate company records, certificates and compliance documentation.
• Assist with the administration and maintenance of company accreditations.
• Upload, organise and maintain electronic documentation and filing systems.
• Prepare documents, spreadsheets and reports as required.
• Liaise with colleagues across our offices and project sites to obtain information and ensure records remain up to date.
• Provide general administrative support across the business as required.

Skills

Organised

IT skills

MS Office (Outlook, Word, Excel)

Strong communication

Proactive attitude

Independent working

Tools

Rippling

Procore

Breadcrumb

Job description

Bell Building Projects in Glasgow is seeking an Administrator to join our growing team. You will provide administrative support across the business, focusing on updating internal systems, employee records, and documentation.

You will work with Rippling, Procore, and Breadcrumb to ensure data accuracy and assist managers with day-to-day admin tasks. The role requires prior admin experience, strong organisation, and solid IT skills.