Admin Assistant - GLA15798

City Building (Glasgow) LLP; Glasgow; On-site; GBP 18,000 - 24,000; Full time

Job summary

City Building (Glasgow) LLP is seeking an RSBi Admin Assistant to support the RSBi Stores and Kitchen Admin team. The role focuses on efficient administration, system support, and accurate record-keeping to ensure smooth operations across production, delivery, and installation.

You will liaise with production and stores to provide order acknowledgements, prepare delivery notes, receipt stores orders, confirm delivery notes, and prepare kitchen quotes.

Qualifications

• Experience in administrative duties with proficiency in Microsoft Office.
• Strong communication and excellent organisation skills.
• Attention to detail and ability to manage competing priorities.

Responsibilities

• Provide order acknowledgements and liaise with production and stores.
• Prepare delivery notes and receipt stores orders.
• Confirm delivery notes and prepare kitchen quotes.
• Respond to enquiries with detailed quotes and product information.
• Assist in implementing processes to safeguard RSBi records.

Skills

Microsoft Office proficiency

Strong communication

Excellent organisation

Education

Administration qualification

Tools

Microsoft Office Suite

Job description

About Us

City Building provides a range of repairs and maintenance, manufacturing, construction and refurbishment activities for Glasgow City Council and Wheatley Housing Group's citizens and customers as well as other public, private and third sector organisations. City Building operates both the largest construction craft apprenticeship programme in Scotland, and Royal Strathclyde Blindcraft Industries (RSBi), one of the largest supported manufacturing businesses in Europe, around 200 people, more than 50% of whom have a disability. Our accreditations include, ISO45001, ISO 14001 and ISO 9001:2015. We currently hold Investors in Young People Platinum award, an award we are immensely proud of as it recognises our focus on investing in and growing a skilled staff base. As a City Building employee, you'll enjoy a competitive salary, excellent annual leave, and access to the Strathclyde Pension Fund. You will also benefit from wellbeing initiatives and discounted gym membership, supporting a positive and healthy work life balance.

About the Role

The RSBi Admin Assistant is an integral member of the RSBi division supporting the RSBi Stores and Kitchen Admin team. The Admin Assistant supports the smooth running of the organisation through effective administration, system support, and accurate record-keeping. The role also involves troubleshooting issues, coordinating updates and backups, and ensuring smooth communication across teams and departments. In this role you will be responsible for kitchen admin processes such as liaising with production and stores to provide order acknowledgements, prepare delivery notes, reciept stores orders, confirm delivery notes, and prepare kitchen quotes. You will respond promptly and professionally to enquiries, providing detailed quotes, product information and resolutions. You will assist in the implementation of all processes and procedures to ensure effective administration and monitoring arrangements to safeguard the interests of the LLP at all times.

What You Will Bring

The Admin Assistant must have proven experience in administrative duties with proficiency in Microsoft Office Software. You will be a strong communicator with excellent organisation skills as you will work independently and collaboratively with the RSBi team to ensure smooth coordination with production, delivery, and installation departments. The successful candidate will demonstrate strong attention to detail and the ability to manage competing priorities to ensure effective service delivery. A qualification/ certification in Administration or equivalent is advantageous.