Administrative Assistant & Office Coordinator

City Building (Glasgow) LLP; Glasgow; On-site; GBP 18,000 - 24,000; Full time

Job summary

City Building (Glasgow) LLP is seeking an RSBi Admin Assistant to support the RSBi Stores and Kitchen Admin team. The role focuses on efficient administration, system support, and accurate record-keeping to ensure smooth operations across production, delivery, and installation.

You will liaise with production and stores to provide order acknowledgements, prepare delivery notes, receipt stores orders, confirm delivery notes, and prepare kitchen quotes.

Qualifications

• Experience in administrative duties with proficiency in Microsoft Office.
• Strong communication and excellent organisation skills.
• Attention to detail and ability to manage competing priorities.

Responsibilities

• Provide order acknowledgements and liaise with production and stores.
• Prepare delivery notes and receipt stores orders.
• Confirm delivery notes and prepare kitchen quotes.
• Respond to enquiries with detailed quotes and product information.
• Assist in implementing processes to safeguard RSBi records.

Skills

Microsoft Office proficiency

Strong communication

Excellent organisation

Education

Administration qualification

Tools

Microsoft Office Suite

Job description

City Building (Glasgow) LLP is seeking an RSBi Admin Assistant to support the RSBi Stores and Kitchen Admin team. The role focuses on efficient administration, system support, and accurate record-keeping to ensure smooth operations across production, delivery, and installation.

You will liaise with production and stores to provide order acknowledgements, prepare delivery notes, receipt stores orders, confirm delivery notes, and prepare kitchen quotes.