Conference and Events Coordinator

Downing College; Cambridge; On-site; GBP 27,000 - 33,000; Full time

Job summary

Downing College in Cambridge is seeking an organised Conference and Events Coordinator to manage a varied programme of conferences, meetings, functions and accommodation bookings. You will guide clients from initial enquiry to event completion, ensuring high standards and exceptional service, creating positive experiences for our guests.

The role is permanent, full-time, 36.25 hours per week, Monday to Friday, starting at 9:00am and finishing at 4:45pm with an unpaid 30-minute lunch.

Qualifications

• Have proven experience in conference, events or hospitality operations.
• Have excellent organisational skills.
• Be able to manage multiple bookings and priorities simultaneously.
• Be confident communicating with a wide range of people.
• Be adept at solving logistical challenges in a practical and professional manner.
• Have experience of accommodation reservations and event management systems.

Responsibilities

• Deliver a varied programme of conferences, meetings, functions and accommodation bookings.
• Work with clients from initial enquiry through to event completion.
• Ensure every event is delivered to the highest standard with exceptional service and creating positive experiences for guests.

Skills

Event management

Organisational skills

Communication

Customer service

Tools

Event management systems

Job description

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Information for the role of Conference and Events Coordinator

Full time, permanent role

Salary: £30,366 per annum for 36.25 hours per week

Downing College is seeking an organised, customer-focused and proactive Conference and Events Coordinator to join our team. This is an exciting opportunity for an experienced events professional to play a key role in delivering a varied programme of conferences, meetings, functions and accommodation bookings. Working closely with clients from initial enquiry through to event completion, the postholder will ensure every event is delivered to the highest standard, providing exceptional service and creating positive experiences for our guests.

To be considered for this role, you will need to:

• Have proven experience in conference, events or hospitality operations
• Have excellent organisational skills
• Be able to manage multiple bookings and priorities simultaneously
• Be confident communicating with a wide range of people
• Be adept at solving logistical challenges in a practical and professional manner
• Have experience of accommodation reservations and event management systems

Details of the role

The Conference and Events Coordinator role is a permanent, full-time, office-based position, working 36.25 hours per week. These hours are expected to be worked Monday to Friday, starting at 9.00am and finishing at 4.45pm with an unpaid 30-minute lunch break.

The annual salary is £30,366 per annum for 36.25 hours per week (Step 36 on the College Salary Scale).

In addition to the salary, we offer an attractive benefits package. Please see a list of benefits in the attached advert. (Please note that these benefits are non-contractual and may be amended or withdrawn at our discretion.)

Closing date: Friday 16 October 2026 at 5.00pm.

Please note that the closing date for this post may be brought forward if there is a high volume of applicants.

Applications are welcomed from a broad range of backgrounds.

All applicants will be contacted once shortlisting has taken place.

Applicants who declare a disability will be offered an interview if they meet the minimum criteria for the job.

We are pleased to be able offer this document in an accessible format, please contact HR ( [e-mail] ) if you wish to receive this advert and role profile or an application form in a different, accessible format, e.g. large print.

For further information or in event of queries, please contact the HR Office: