Conference and events coordinator

Royal College of Physicians and Surgeons of Glasgow; Glasgow; On-site; GBP 30,000 - 40,000; Full time

Benefits offered by this job

40 days holiday

Pension

Life Assurance Benefit

Enhanced Sick Pay

Cycle to Work Scheme

Job summary

The Royal College of Physicians and Surgeons of Glasgow is seeking a Conference and Events Coordinator. This role involves efficient planning and execution of events while managing relationships with clients and stakeholders.

Successful candidates will possess excellent communication and organisational skills, with experience in event planning and coordination in a corporate environment. A flexible approach is required, along with the ability to work varied hours, including weekends.

Benefits include 40 days holiday, pension and life assurance. Apply by Thursday 2 July 2026.

Qualifications

• Experience working with diary and venue booking systems.
• Experience of hybrid event delivery.
• Experience of working in a busy corporate event venue.
• Strong teamwork, communication and presentation skills.

Responsibilities

• Manage the efficient planning of all events.
• Interact with internal and external stakeholders.
• Build strong relationships with clients.

Skills

Communication skills

Organisational skills

Interpersonal skills

Teamwork

Detail oriented

Education

Degree level Education or equivalent experience

Tools

Diary and venue booking systems

Job description

The role

Reporting to the conference and event manager, the conference and events coordinator is responsible for the efficient planning of all events on behalf of the college. The post holder will interact frequently with internal and external stakeholders, managing our existing client’s expectations and building strong relationships with our new clients.

• 35 hours per week – 5 days over 7
• Permanent

Who we’re looking for

• A degree level Education or equivalent experience
• Experience working with diary and venue booking systems
• Experience of hybrid event delivery
• Experience of working in a busy corporate event venue
• Experience of event planning and venue booking processes
• Experience of conference organisation
• Excellent communication and organisational skills with the ability to influence decision makers at all levels
• Experience across corporate and medical sectors is preferred but not essential
• Strong interpersonal skills in order to promote the business
• Excellent written and verbal communication skills
• Strong teamwork, communication and presentation skills
• Diplomatic and skilled in complaint resolution
• Client focused
• Detail orientated
• Excellent organisational and record keeping skills
• Ability to work under pressure
• Ability to work independently and flexibly within team setting
• Ability to use own initiative appropriately

Job Context and Special Features

Due to the nature of the duties and responsibilities associated with this role, the post holder will be expected to work five days out of seven every week, with variable shifts covering early mornings, evenings and weekends. A flexible approach to the role is required.

The post holder will be required to work in the College 100% of their contracted hours during the induction period.

What you’ll get

• 40 days holiday
• Pension
• Life Assurance Benefit
• Enhanced Sick Pay, Maternity, Paternity and Adoption pay
• Cycle to Work Scheme

Application deadline

Thursday 2 July 2026 at 12 noon.

Contact

For enquiries, please contact [e-mail]