Event Coordinator

ProFind Property Recruitment; Warwick; On-site; GBP 22,000 - 30,000; Full time

Benefits offered by this job

Healthcare cash plan

Pension

Life insurance

Bonus

Generous annual leave

Free parking

Job summary

ProFind Property Recruitment is seeking an organised Events and Industry Supplier Coordinator based in Warwick. The role involves coordinating a busy events calendar, managing supplier relationships and providing admin support to the commercial team.

You will coordinate venues, bookings and webinars, communicate with members and suppliers, and assist with invoicing and accounts while ensuring high standards of customer service and seamless event delivery.

Qualifications

• Minimum 1 year customer service experience.
• Proficient in MS Word, Excel, PowerPoint and Outlook.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Support the organisation and delivery of industry events, conferences and webinars.
• Book venues, hotels and coordinate event logistics.
• Liaise with members and suppliers regarding bookings and enquiries.
• Build and maintain relationships with industry suppliers.
• Manage supplier administration, contracts and account queries.
• Raise invoices and purchase orders and keep accounts up to date.
• Coordinate with external event suppliers and manage requirements.
• Maintain accurate spreadsheets and administrative systems.
• Support website updates and event communications.
• Collaborate with Events Manager and marketing teams.
• Respond to enquiries and manage event inboxes.
• Attend face-to-face events when required and host webinars.

Skills

Excellent communication

Organisational skills

Customer service experience

MS Office proficiency

Relationship building

Driving licence

Tools

Microsoft Office

Job description

Events and industry supplier coordinator

Location: Warwick, Warwickshire

Hours: Full time

Benefits: Excellent benefits package including healthcare cash plan, pension, life insurance, bonus, generous annual leave and free parking

The opportunity

We are delighted to be recruiting for an Events and Industry Supplier Coordinator to join a highly respected professional organisation within the UK property industry.

This is a fantastic opportunity for an organised, personable and proactive individual who loves working with people and enjoys a role where no two days are quite the same.

Working as part of the Events team, you will play an important role in helping to coordinate a busy calendar of events, while also building and maintaining relationships with industry suppliers and supporting the wider commercial team.

This is a varied role combining events coordination, administration, supplier management, customer service and accounts support, so would suit somebody who is exceptionally organised, confident communicating with different people and genuinely enjoys making things happen behind the scenes.

The role

Your responsibilities will include:

• Supporting the organisation and delivery of industry events, conferences, webinars and online events
• Booking venues and hotel accommodation and coordinating event logistics
• Liaising with members and non members regarding event bookings and enquiries
• Building and maintaining excellent relationships with industry suppliers
• Managing supplier administration, contracts and account queries
• Raising invoices and purchase orders and ensuring accounts remain up to date
• Working with external event suppliers and coordinating requirements
• Maintaining accurate spreadsheets, records and administrative systems
• Supporting website updates and event communications
• Working closely with the Events Manager, commercial, sales and marketing teams
• Monitoring event inboxes and responding to enquiries
• Attending face to face events when required
• Hosting webinars and online events
• Meeting and talking with attendees and members at exhibitions and events
• Supporting the organisation of a major national industry conference

About you

We are looking for somebody who is naturally organised, approachable and confident dealing with people.

You will need:

• Excellent written and verbal communication skills
• Strong organisational skills and excellent attention to detail
• At least one year's customer service experience
• Confidence using Microsoft Office, including Word, Excel and PowerPoint
• Good working knowledge of Outlook
• The ability to manage your own workload and work autonomously
• A genuine team mentality and willingness to get stuck in when needed
• The confidence to communicate with suppliers, members and colleagues at all levels
• A full UK driving licence and access to your own transport

Previous experience within events would certainly be advantageous, however we are equally interested in somebody with strong coordination, administration or customer service experience who has the personality and organisational ability to develop within the role.

What's on offer?

Alongside the opportunity to join a highly regarded organisation within the property industry, the benefits package includes:

• Life insurance at four times annual salary
• 5% employer pension contribution
• Generous annual leave which increases with length of service
• An additional day off for your birthday
• Corporate bonus linked to business performance
• Fruit and refreshments provided

If you are an organised people person who enjoys events, relationship building and being at the heart of a busy team, we would love to hear from you.