Company Secretary Admin Support

TN United Kingdom; York; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a motivated individual to provide administrative support to company secretaries in a hybrid working environment. This role focuses on corporate governance and requires strong IT skills, particularly with Microsoft Office and Board Intelligence. The ideal candidate will thrive in a dynamic setting, managing multiple stakeholders and ensuring the smooth operation of board meetings. With a commitment to diversity and continuous improvement, this company offers a unique culture that values collaboration and innovation, making it an exciting opportunity for those looking to make a meaningful impact.

Qualifications

• Experience in admin support role, preferably in legal or company secretarial settings.
• Ability to operate in a complex environment and liaise with multiple stakeholders.

Responsibilities

• Assist in preparing board and committee meetings.
• Maintain statutory books and records; gather documents ahead of meetings.
• Handle confidential information with discretion.

Skills

Administrative Support

Corporate Governance

IT Skills

Stakeholder Communication

Education

Experience in Legal or Company Secretarial Settings

Tools

Microsoft Office

Blueprint/Diligent

Board Intelligence

Job description

Role Overview

Reporting to the Senior Assistant Company Secretary, this role is based in York with hybrid working arrangements. It is a Contractor / Fixed Term Contract for 3 months, with the possibility of extension.

Role Description

We are seeking an individual to provide administrative support to UK-based company secretaries, covering for an absence from the office. The Company Secretary Admin Support will assist in the corporate administration of UK, Guernsey, and European entities, supporting members of the Group General Counsel team.

Key Responsibilities

1. Assist in preparing board and committee meetings.
2. Maintain statutory books and records; gather documents ahead of meetings; load documents on Board Intelligence.
3. Communicate with internal and external stakeholders on behalf of the Company Secretary.
4. Track correspondence and ensure all matters are attended to.
5. Organise and maintain files and documents.
6. Assist in preparing for board and committee meetings.
7. Handle confidential information with discretion.

Person Specification

The ideal candidate will have some experience with corporate governance and a background in admin support within a legal or company secretarial environment.

• Experience in an admin support role, preferably in legal or company secretarial settings.
• IT skills: Blueprint/Diligent, Microsoft Office, Board Intelligence (training available).
• Ability to operate in a complex environment, liaise with multiple stakeholders, and respond promptly to challenges.

We seek a motivated team player who is delivery-focused, maintains high standards, and proactively suggests improvements.

About Hiscox

Hiscox is an international specialist insurer, focusing on niche markets with a culture of challenging conventions and seeking continuous improvement. We value creativity, challenge, and solutions-oriented thinking.

Founded in 1901, we are ambitious and evolving, offering an engaging and dynamic work environment.

Diversity and Hybrid Working

Hiscox is committed to diversity and inclusion, fostering a culture that supports these values. We have adopted a hybrid working model to promote work-life balance, allowing flexibility managed by the team.

Apply Now

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