Senior Secretary

Sheffield Teaching Hospitals NHS Foundation Trust; Sheffield; On-site; GBP 25,000 - 35,000; Full time

Job summary

Sheffield Teaching Hospitals NHS Foundation Trust is seeking a senior secretary to join the Microbiology Admin Team at the Northern General Hospital. The role involves managing administrative operations, supporting junior team members, and ensuring quality service delivery in a dynamic laboratory environment.

Qualifications

• Proven track record in managing teams.
• Ability to work independently.
• Experience in administrative support.

Responsibilities

• Oversee daily operations of the administrative office.
• Prioritize workload and coordinate team activities.
• Analyze data to identify trends and report findings.

Skills

Proactive approach

Team management

Data analysis

Education

Experience in a hospital environment

Job description

Are you looking for an exciting new challenge in a place to take your career to the next level?

Would you like to join a friendly, progressive, innovative team and play a part in the transformation of pathology services across South Yorkshire and Bassetlaw? Do you want to work in a fully UKAS-accredited, modern laboratory environment where you can make a difference?

About the Role

This role sits within the Microbiology Admin Team, providing administrative support at the Northern General Hospital. We are seeking an experienced and proactive senior secretary with a proven track record in managing teams within a hospital environment. The post holder must be able to work independently and take a proactive approach.

Department Overview

The Laboratory Medicine Directorate includes departments such as Automated Blood Sciences, Specialist Blood Sciences, Blood Transfusion, Point of Care Testing, Microbiology, Virology, and Histology. These laboratories are based at the Northern General Hospital and the Royal Hallamshire Hospital in Sheffield, with some linked to external NHS Trusts.

Key Responsibilities

1. Oversee daily operations of the administrative and clerical office, ensuring adequate staffing and implementing rotas.
2. Prioritize workload effectively and coordinate activities within the team.
3. Ensure efficient office processes to meet turnaround times, supporting junior team members.
4. Analyze data to identify trends, reorganize practices, and report findings to the Service Coordinator.
5. Maintain operational procedures and standards, recommending improvements for quality service, and report anomalies.
6. Assist in reviewing and implementing policies and procedures aligning with guidelines.
7. Manage daily workloads to meet set targets.

About the Partnership

The South Yorkshire and Bassetlaw (SYB) Pathology Partnership integrates pathology services across several NHS Trusts within the ICS footprint, including Barnsley Hospital, Doncaster and Bassetlaw Teaching Hospitals, Sheffield Children’s, Sheffield Teaching Hospitals, and The Rotherham NHS Foundation Trust. Our goal is to deliver high-quality, efficient, and sustainable services for patients and clinicians.

Contact Information

For further details or informal visits, please contact:

• Name: Lynda Ashton
• Job Title: Administration Lead
• Email: [e-mail]
• Telephone: [phone]