Administrator, Funds & Corporate (Jersey)

Fairway Group; Saint Helier; On-site; GBP 30,000 - 45,000; Full time

Job summary

Fairway Group in Jersey seeks a diligent funds administrator to support the client administration team in managing portfolios, structures and regulatory compliance. You will maintain statutory records, review constitutive documents, and coordinate board meetings with accurate minutes and timely updates.

The role requires attention to detail, strong time management, and the ability to work under pressure while delivering precise results within deadlines.

Qualifications

• Educated to at least degree standard or equivalent.
• 2 years of demonstrable funds or corporate structures experience, preferably with some knowledge or exposure to private equity or real-estate and a range of regulatory classes.
• Studying towards a relevant professional qualification.
• High level of general competency in Microsoft Office (Word, Excel, Outlook, Office365).

Responsibilities

• Allocate a portfolio of clients, companies or other entities as part of the client administration team.
• Assist with establishing, maintaining and terminating fund, managed business and other corporate structures.
• Maintain accurate statutory records and update system records accordingly.
• Check and review client constitutive documents to ensure services are compliant with terms therein.
• Adhere to internal procedures and company policies.
• Coordinate director and shareholder meetings, prepare agendas and board packs, attend meetings and record minutes.

Skills

Attention to detail

Time management

Interpersonal skills

Under pressure

Education

Degree (or equivalent)

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Office 365

Job description

• To be allocated a portfolio of clients, companies or other entities as part of the client administration team;
• Assist with establishing, maintaining and terminating fund, managed business and other corporate structures;
• Maintaining accurate statutory records and update system records accordingly;
• Checking and reviewing client constitutive documents to ensure the services are compliant with the terms of therein;
• Compliance with internal procedures and company policies;
• Co-ordination of director and shareholder meetings, including agenda and board pack preparation, facilitation and attendance at meetings, and timely and accurately recording the minutes of such meetings;
• Preparing and processing bank transfer instructions, including any cash management requirements;
• Monitoring and documenting incoming funds;
• Preparing and processing investor capital calls, distributions, subscriptions and redemptions;
• Assisting with investment acquisitions and disposals;
• Facilitation of investor reporting e.g., circulation of financial statements, NAV reports, Investment Adviser updates etc;
• Assisting with periodic client file reviews to assist compliance as needed;
• Conduct CDD requests for investors and clients and liaise with Compliance department;
• Maintain board meeting trackers and template agendas;
• Monitor action logs across clients to ensure timely resolution of administration matters;
• Ensure timely and accurate recording of your time for billing purposes;
• Assist and coach trainees, share knowledge and train new starters or junior staff;
• Promoting a positive compliance culture in the team; and
• Producing accurate work within industry standards and agreed timeframes.

Technical knowledge & skills required

• Excellent attention to detail;
• Strong time management and organisational skills;
• Excellent interpersonal skills and ability to communicate effectively with clients and colleagues at all levels; and
• Ability to work under pressure and meet deadlines.

Experience / Qualifications

• Educated to at least degree standard or equivalent;
• 2 years of demonstrable funds or corporate structures experience, preferably with some knowledge or exposure to private equity or real-estate and a range of regulatory classes;
• Studying towards a relevant professional qualification;
• High level of general competency in Microsoft Office e.g. Word, Excel, Outlook, O365; and