Community Care Services Administrator

Derbyshire Community Health Services NHSFT; Danesmoor; On-site; GBP 12,000 - 14,000; Part time

Job summary

Derbyshire Community Health Services NHSFT is seeking an proactive administrator to join the admin team supporting Core Clinical Staff in North East Derbyshire Community Care Service. The role is part-time (22.5 hours, Monday-Friday) with shifts to be discussed.

Responsibilities include general admin tasks, data entry, filing, phone queries, archiving, data entry from DCHS systems and stock management of dressings.

Qualifications

• GCSE level English (or equivalent).
• Experience in admin roles and clerical tasks.
• Time management and diary management skills.
• Confidentiality and Caldicott principles awareness.
• Familiarity with NHS administrative processes.

Responsibilities

• Provide comprehensive admin support to the team.
• Handle word processing, Excel, data entry, filing (electronic & paper).
• Answer queries by phone and manage message system.
• Assist with archiving and filing, including staff/patient records.
• Enter/extract data from DCHS systems as required.
• Order and manage dressings via NHS Supply Chain and Unit 4.
• Lead on audits to maintain governance and standards.
• Process unassigned tasks on the SystmOne unit.
• Travel between sites as required.

Skills

Verbal communication

Written communication

Organisation & prioritisation

Teamwork / initiative

Education

GCSE English (C/4) or equivalent

Tools

Unit 4

Job description

Derbyshire Community Health Services NHSFT

The closing date is 13 November 2026

Would you like to join our admin team, who provide support to the Core Clinical Staff in the North East Derbyshire Community Care Service?

If so, we are looking for a proactive and enthusiastic administrator to join our team!

Part time, 22.5 hours - Monday-Friday. Shift patterns to be discussed.

The role involves a variety of administrative tasks supporting the function of Community Care Services. You will be providing support to the Core community teams across North East Derbyshire.

We will support staff who are not experienced in administration, or who would like a new opportunity to learn more, or start their career within the NHS.

Main duties of the job

Provide a comprehensive administrative support to the Team

Undertake administrative duties including word processing, excel, data entry, photocopying, and filing both electronic and paper-based documents

Provide first contact via telephone for queries, respond to day to day enquiries and maintain an efficient message taking system

Assist with archiving activities and filing updates e.g. staffs personal files, patients electronic records etc.

Enter and extract data from DCHS systems as needed

Be responsible for the ordering and stock management of dressings for dressing hubs and goods via the NHS Supply Chain and Unit 4 - Also a element of moving and handling goods

Lead on various audits ensuring governance and standards are maintained

Process unassigned tasks on the SystmOne unit

Travel daily between various sites as required.

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Workerroute we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. After carefully reviewing this role, we do not believe that this position meets the requirements for sponsorship. For details on eligibilitycriteria for a Skilled Worker visa, please follow this link to the gov.uk websiteSkilled Worker visa: Overview - GOV.UK(www.gov.uk)

About us

Our purpose is to provide community health services to patient's in North East Derbyshire as part of Joined Up Care Derbyshire.

We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people's own homes and via virtual consultations.

Education, Qualifications and Training

• Educated to GCSE level at C / level 4 or above (English) or Equivalent

Skills and Attributes

• Good verbal and written communication skills
• Ability to organise and prioritise
• Able to work on own initiative or as part of a team

Experience and Knowledge Required

• Experience of working in a role which has involved time management and diary management skills
• Recent and relevant experience of working in a busy office environment
• Experience of team working and versatility to take on a variety of tasks
• Knowledge of confidentiality issues and Caldicott principles
• Awareness of Health and Social Care sector
• Experience working with Unit 4 and supply chain

Other

• Ability to travel to any site where DCHS services are provided

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Derbyshire Community Health Services NHSFT