Community Care Services Administrator

Derbyshire Community Health Services NHS Foundation Trust; Danesmoor; On-site; GBP 23,000 - 28,000; Part time

Benefits offered by this job

Flexible working pattern

Free staff parking

Job summary

DCHS is seeking an enthusiastic administrator to join the North East Derbyshire Community Care Service. You will provide comprehensive admin support to the team, handling word processing, data entry, and filing across electronic and paper records.

The role includes travel between sites and assisting with archiving and stock management. We support staff with flexible patterns and offer development opportunities within the NHS Foundation Trust, welcoming those with strong communication and

Qualifications

• GCSE level at C / 4 or above (English) or equivalent.
• Good verbal and written communication skills.
• Ability to organise and prioritise.
• Able to work on own initiative or as part of a team.

Responsibilities

• Provide comprehensive administrative support to the Team.
• Undertake word processing, Excel, data entry, photocopying, and filing (electronic and paper).
• Provide first contact via telephone for queries and maintain message taking system.
• Assist with archiving and updating staff and patient records.
• Enter and extract data from DCHS systems as needed.
• Order and stock manage dressings via NHS Supply Chain and Unit 4; some moving and handling.
• Lead on audits ensuring governance and standards.
• Process unassigned tasks on the SystmOne unit.
• Travel daily between various sites as required.

Skills

Time management

Diary management

Communication

Teamwork

Education

GCSE English

Tools

Unit 4

SystmOne

Job description

Main area Administration Services Grade NHS AfC: Band 2 Contract Permanent Hours Part time - 22.5 hours per week (flexible days to be agreed across 5 day service Monday - Friday. 3x 7.5hr shifts. Alternative patterns can be considered.) Job ref 842-CCS-7669-26-B

Site Various Town North East Derbyshire Salary £25,272 pa, pro rata Salary period Yearly Closing 13/11/2026 23:59

The Trust is currently under-represented in terms of individuals from BME backgrounds and welcomes applicants from these communities. DCHS is also an LGBT inclusive employer. Selection will be on a basis of merit. The Trust has achieved the status of a Disability Confident Leader and guarantees to invite to assessment applicants who meet the criteria for the job vacancy. To ensure the diversity of the workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.

Be outstanding – join an outstanding team!

Job overview

Would you like to join our admin team, who provide support to the Core Clinical Staff in the North East Derbyshire Community Care Service?

If so, we are looking for a proactive and enthusiastic administrator to join our team!

Part time, 22.5 hours - Monday-Friday. Shift patterns to be discussed.

The role involves a variety of administrative tasks supporting the function of Community Care Services. You will be providing support to the Core community teams across North East Derbyshire.

We will support staff who are not experienced in administration, or who would like a new opportunity to learn more, or start their career within the NHS.

Main duties of the job

Provide a comprehensive administrative support to the Team

Undertake administrative duties including word processing, excel, data entry, photocopying, and filing both electronic and paper-based documents

Provide first contact via telephone for queries, respond to day to day enquiries and maintain an efficient message taking system

Assist with archiving activities and filing updates e.g. staffs personal files, patients electronic records etc.

Enter and extract data from DCHS systems as needed

Be responsible for the ordering and stock management of dressings for dressing hubs and goods via the NHS Supply Chain and Unit 4 - Also a element of moving and handling goods

Lead on various audits ensuring governance and standards are maintained

Process unassigned tasks on the SystmOne unit

Travel daily between various sites as required.

Working for our organisation

Our purpose is to provide community health services to patient's in North East Derbyshire as part of Joined Up Care Derbyshire.

We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people’s own homes and via virtual consultations.

Detailed job description and main responsibilities

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Worker route we must ensure that we adhere to the sponsorship requirements set by UK Visa’s and Immigration. After carefully reviewing this role, we do not believe that this position meets the requirements for sponsorship. For details on eligibility criteria for a Skilled Worker visa, please follow this link to the gov.uk website Skilled Worker visa: Overview - GOV.UK (www.gov.uk)

Person specification

Education, Qualifications and Training

• Educated to GCSE level at C / level 4 or above (English) or Equivalent

Skills and Attributes

• Good verbal and written communication skills
• Ability to organise and prioritise
• Able to work on own initiative or as part of a team

Experience and Knowledge Required

• Experience of working in a role which has involved time management and diary management skills
• Recent and relevant experience of working in a busy office environment
• Experience of team working and versatility to take on a variety of tasks
• Knowledge of confidentiality issues and Caldicott principles
• Awareness of Health and Social Care sector
• Experience working with Unit 4 and supply chain

Other

• Ability to travel to any site where DCHS services are provided

Derbyshire Community Health Services NHS Foundation Trust (DCHS) is one of the largest providers of specialist community healthcare in England and we currently employ around 4,500 staff. We deliver a variety of services across Derbyshire, caring for nearly 1.8 million patients each year. We deliver patient care through 11 community hospitals, 4 minor injury units, 29 health centres and a learning disability centre. Another key part of our service is out in the community where we care for people in their own homes via therapists, health visitors and district nurses, and promoting public health in the wider community. As a Trust we care for patients of all ages with a special focus on the needs of elderly people and the very young. DCHS has been recognised as a top 10 NHS organisation to work for in the UK by the Health Service Journal and NHS Employers in their Best Places to Work 2015 campaign. The Trust is also the runner-up in the category for the best NHS community trust employer.

Our vision is to see the health of local communities improve through partnership working, putting people at the centre and looking to the future.
Our values:
1) To get the basics right - For each other, local people and communities
2) To act with compassion and respect - For each other, local people and communities
3) To make a positive difference - For each other, local people and communities
4) To value and develop teamwork - With our partners and within DCHS
5) To value diversity and inclusivity - Of each other, local people and communities.

The majority of our locations offer free parking facilities for staff.

We will communicate with you regarding your application via email so please check your email account on a regular basis. If using hotmail, MSN or yahoo email accounts please check your 'junk/spam' mail regularly.

If you require any support in completing the application form please do not hesitate to contact the Recruitment Team, 01332 564856, option 1, option 1 or [e-mail] and we will be happy to provide assistance.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for our service and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that’s job share, part time or another flexible pattern.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

TWITTER/FACEBOOK - DCHS has its own Social Media accounts for recruitment. Follow us/like us via @dchsjobs

Name Kelly Gill Job title Clinical Service Manager Email address [e-mail] Telephone number 07787264658 Additional information

For additional information relating to the role:

Billie Slinn

Tel: [phone]