Community Care Services Administrator

Derbyshire Community Health Services NHSFT; Buxton, East Midlands; On-site; GBP 17,000 - 22,000; Part time

Job summary

Derbyshire Community Health Services NHSFT is seeking a proactive Community Care Services Administrator to join our admin team in High Peak. The role supports Core Clinical Staff and community teams through varied administrative tasks during a part-time 28.5 hour week.

You will handle word processing, data entry, filing, telephone queries, and stock management of dressings. Travel between sites is required, and training is provided to support staff in administration.

Qualifications

• GCSE English at grade C/4 or equivalent.
• Experience using Word processing, Excel, and filing systems.
• Understanding of data entry and confidential information.

Responsibilities

• Provide comprehensive administrative support to the team.
• Word processing, Excel, data entry, photocopying, and filing (electronic/paper).
• Handle telephone enquiries and maintain a message system.
• Support Rapid Nursing and Therapy hub tasks and archiving activities.
• Enter and extract data from DCHS systems; arrange stock/dressings via NHS Supply Chain.
• Travel daily between sites as required.

Skills

Verbal communication

Written communication

Organising & prioritising

Teamwork & initiative

Telephone skills

IT proficiency (MS Office)

Education

GCSE English C/4 or above

Tools

Unit 4

Job description

Derbyshire Community Health Services NHSFT

Community Care Services Administrator

The closing date is 10 November 2026

Would you like to join our admin team, who provide support to the Core Clinical Staff in the High peak Community Care Service?

If so, we are looking for a proactive and enthusiastic administrator to join our team!

Part time, 28.5 hours - Monday-Friday. Shift patterns to be discussed.

The role involves a variety of administrative tasks supporting the function of Community Care Services. You will be providing support to the Core community teams across High Peak.

We will support staff who are not experienced in administration, or who would like a new opportunity to learn more, or start their career within the NHS.

This Post will also involve the support of the Rapid Hub in the High peak Locality. Supporting Rapid Nursing and Therapy with administrative tasks and Phlebotomy services

It is Trust policy that for posts that are for a time limited period, applicants who are currently employed by an NHS organisation will only be appointed on a secondment basis and should have approval from their line manager this is possible before applying. Applicants who are not employed by an NHS organisation, will receive a fixed term contract.

Main duties of the job

Provide a comprehensive administrative support to the Team

Undertake administrative duties including word processing, excel, data entry, photocopying, and filing both electronic and paper-based documents

Provide first contact via telephone for queries, respond to day to day enquiries and maintain an efficient message taking system

Support to the HUB for Rapid nursing and Therapy

Assist with archiving activities and filing updates e.g. staffs personal files, patients electronic records etc.

Enter and extract data from DCHS systems as needed

Be responsible for the ordering and stock management of dressings for dressing hubs and goods via the NHS Supply Chain and Unit 4 - Also a element of moving and handling goods

Process unassigned tasks on the SystmOne unit

Travel daily between various sites as required.

About us

Our purpose is to provide community health services to patient's in High peak as part of Joined Up Care Derbyshire.

We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people's own homes and via virtual consultations.

Job responsibilities

As an employer and sponsor licence holder, to be able to provide sponsorship to overseas nationals via the Skilled Workerroute we must ensure that we adhere to the sponsorship requirements set by UK Visas and Immigration. After carefullyreviewing this role, we do not believe that this position meets the requirements for sponsorship. For details on eligibilitycriteria for a Skilled Worker visa, please follow this link to the gov.uk websiteSkilled Worker visa: Overview - GOV.UK(www.gov.uk)

Person Specification

Education, Qualifications and Training

• Educated to GCSE level at C / level 4 or above (English) or Equivalent

Skills and Attributes

• Good verbal and written communication skills
• Ability to organise and prioritise
• Able to work on own initiative or as part of a team
• Excellent telephone skills and manner
• Sound level of IT competency in using Microsoft Office packages

Experience and Knowledge Required

• Experience of working in a role which has involved time management and diary management skills
• Recent and relevant experience of working in a busy office environment
• Experience of team working and versatility to take on a variety of tasks
• Knowledge of confidentiality issues and Caldicott principles
• Awareness of Health and Social Care sector
• Experience working with Unit 4 and supply chain

Other

• Ability to travel to any site where DCHS services are provided
• Demonstrates values aligned to the DCHS way
• Supportive team member who acts with integrity and professionalism

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Derbyshire Community Health Services NHSFT