Senior Integrated Community Team Administrator

Derbyshire Community Health Services NHS Foundation Trust; Chesterfield; Sur place; GBP 26 000 - 27 000; Temps partiel

Résumé du poste

Derbyshire Community Health Services NHS Foundation Trust (DCHS) invites applications for a Senior Integrated Community Team Administrator. The role involves supporting the Integrated Community Services management team and clinical teams, primarily on-site at Walton Hospital with routine county-wide travel to assist teams and leaders.

You will join a busy administrative team, handle diary management, meetings, data collection and recruitment support, and use Microsoft Office and NHS IT systems.

Qualifications

• GCSEs including Maths and English at grade C/4 or equivalent
• Proficiency in System One, ESR, Oracle, e-pay, e-rostering, Excel and Word
• Willingness to travel across Derbyshire
• Excellent IT literacy and ability to learn new NHS IT systems

Responsabilités

• Support the Clinical Service Manager and Integrated Community Team Leaders and clinical teams.
• Undertake meetings scheduling, minute taking and travel to sites as needed.
• Manage staff sickness and wellbeing processes and assist with recruitment
• Submit orders and collect data for ESR, AMAT and other platforms
• Communicate effectively with staff via email, text and phone and maintain records

Connaissances

Time management

Diary management

Confidentiality

Communication skills

Formation

5 GCSEs incl Maths & English

Outils

System One

ESR

Oracle

e-pay

e-rostering

Excel

Microsoft Word

Description du poste

Senior Integrated Community Team Administrator

NHS AfC: Band 3

Main area Administration Grade NHS AfC: Band 3 Contract 6 months (Fixed term/secondment) Hours Part time - 22.5 hours per week (Monday - Friday) Job ref 842-CCS-7829-26

Site Walton Hospital Town Chesterfield Salary £25,760 - £27,476 pa, pro-rata Salary period Yearly Closing 13/11/2026 23:59

The Trust is currently under-represented in terms of individuals from BME backgrounds and welcomes applicants from these communities. DCHS is also an LGBT inclusive employer. Selection will be on a basis of merit. The Trust has achieved the status of a Disability Confident Leader and guarantees to invite to assessment applicants who meet the criteria for the job vacancy. To ensure the diversity of the workforce and understand the differing needs of our communities, the Trust is committed to the principles of Positive Action.

Be outstanding – join an outstanding team!

Job overview

We have a great opportunity for an enthusiastic highly motivated team member to work supporting the Integrated Community Services management team and clinical teams in Chesterfield and North East Derbyshire

This post will primarily be based on site at Walton Hospital with the expectation to travel across the county on a regular basis to support teams, Integrated Community Team Leads, and the Clinical Service Manager.

In addition to this there is an expectation that the successful applicant will attend meetings across DCHS, supporting the management team as needed.

This role is to support the staff-facing structure of the Integrated Community Services, providing administrative support to managers and staff, in a busy and ever-changing environment.

It is Trust policy that for posts that are for a time limited period, applicants who are currently employed by an NHS organisation will only be appointed on a secondment basis and should have approval from their line manager this is possible before applying. Applicants who are not employed by an NHS organisation, will receive a fixed term contract.

Main duties of the job

Support the Clinical Service Manager and Integrated Community Team Leaders and clinical teams.

Have a flexible approach to undertake duties and travel to sites in Derbyshire on occasion to support administration functions e.g. minute taking, arranging meetings,

Managing staff sickness and wellbeing processes.

Submitting orders for the service.

Collecting and submitting data to various platforms e.g. ESR, AMAT.

To be competent and confident with Microsoft Office.

Effectively communicate with staff groups across Derbyshire by email, text, and telephone.

To manage tasks in a timely manner, keeping records up to date and working as part of a wider team.

Prioritise your daily workload and provide efficient and reliable administrative support.

Excellent communication and interpersonal skills.

Team player.

Support with recruitment processes and ordering.

Working collaboratively with other senior admin undertaking day to day tasks.

Supporting and engaging with service improvement initiatives.

Working for our organisation

Our purpose is to provide community health services to a patient population of over one million people in Derbyshire and Derby, as part of Joined Up Care Derbyshire.

Education, Qualifications and Training

• A good standard of education which includes at least 5 GCSE’s Grade C/Level 4 or equivalent and includes Maths and English.
• Sound level of IT competency in using System One, ESR, Oracle, e-pay, e-rostering, Excel and Microsoft Word
• Flexible to change and learn new IT skills to meet NHS changing service needs
• Applicants must be able to travel independently across the locality and have access to a suitable vehicle for business purposes.

Experience and Knowledge Required

• Experience of working in a role which has involved time management and diary management skills
• Relevant experience of working in a busy office environment
• Experience of team working and versatility to take on a variety of tasks
• Knowledge of confidentiality issues and Caldicott principles
• Awareness of Health and Social Care sector
• Experience of using ESR and E-pay

Skills and Attributes

• Sound level of IT competency in using Microsoft Office packages

Other

• Ability to travel on regular basis to support Integrated Community Team Leader’s and Managers across all NED bases

Derbyshire Community Health Services NHS Foundation Trust (DCHS) is one of the largest providers of specialist community healthcare in England and we currently employ around 4,500 staff. We deliver a variety of services across Derbyshire, caring for nearly 1.8 million patients each year. We deliver patient care through 11 community hospitals, 4 minor injury units, 29 health centres and a learning disability centre. Another key part of our service is out in the community where we care for people in their own homes via therapists, health visitors and district nurses, and promoting public health in the wider community. As a Trust we care for patients of all ages with a special focus on the needs of elderly people and the very young.

DCHS has been recognised as a top 10 NHS organisation to work for in the UK by the Health Service Journal and NHS Employers in their Best Places to Work 2015 campaign. The Trust is also the runner-up in the category for the best NHS community trust employer.

TWITTER/FACEBOOK - DCHS has its own Social Media accounts for recruitment. Follow us/like us via @dchsjobs

Our vision is to see the health of local communities improve through partnership working, putting people at the centre and looking to the future. Our values: 1) To get the basics right - For each other, local people and communities 2) To act with compassion and respect - For each other, local people and communities

3) To make a positive difference - For each other, local people and communities

4) To value and develop teamwork - With our partners and within DCHS

5) To value diversity and inclusivity - Of each other, local people and communities.

The majority of our locations offer free parking facilities for staff.

We will communicate with you regarding your application via email so please check your email account on a regular basis. If using hotmail, MSN or yahoo email accounts please check your 'junk/spam' mail regularly.

If you require any support in completing the application form please do not hesitate to contact the Recruitment Team, 01332 564856, option 1, option 1 or [e-mail] and we will be happy to provide assistance.

Please note - if we receive a high number of applications for this position we reserve the right to withdraw the post before the closing date, therefore it is advisable that you apply as early as possible to avoid disappointment.

We understand that AI can be a useful tool when completing your application. However, we are seeing an increasing over-reliance of AI tools, which can negatively affect your application as it reduces a candidate’s individuality, and makes it difficult for us to gain a clear and authentic understanding of your experience, skills, and in turn your suitability for the role.

All submissions must be truthful and if you do use AI, it should only be used to enhance your application and not create your supporting statement in its entirety.

Your supporting statement should be in your own words and must accurately reflect your personal experience and achievements.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for our service and for you. Speak to us about how we might be able to accommodate a flexible working arrangement whether that's job share, part time or another flexible pattern.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.