Administration Manager

Gordon Yates Recruitment Consultancy; City Of London; Híbrido; GBP 45 000 - 55 000; Tempo integral

Resumo da oferta

Gordon Yates Recruitment Consultancy is seeking an Administration Manager in Central London. The role blends senior-level support, committee administration and events coordination in a busy environment.

You will manage diaries, prepare meeting papers, coordinate prestigious events and ensure smooth day-to-day administration, working closely with senior leaders. A proactive, discreet and highly organised professional is ideal.

Qualificações

• Substantial experience in senior administration, executive assistance, or office management.
• Strong experience coordinating meetings and preparing documentation for senior stakeholders.
• Excellent diary management and organisational skills.
• Experience supporting events, hospitality arrangements, or formal meetings.
• Strong written and verbal communication; attention to detail.
• Professional, discreet, and diplomatic approach.
• Ability to work independently and manage competing deadlines.
• Experience in a membership organisation or governance environment is a plus.

Responsabilidades

• Provide high-level PA support to senior office holders, including diary management and correspondence.
• Coordinate committee and board meeting papers, invites and attendance records.
• Organise formal lunches, receptions and events, including catering and invitations.
• Maintain annual calendar, office supplies, equipment servicing and supplier arrangements.
• Guide and support Administration and Events Assistant.

Conhecimentos

Senior admin

Executive support

Office management

Diary management

Meeting coordination

Event coordination

Stakeholder liaison

Google Workspace

Word mail merge

Ferramentas

Google Workspace

Word mail merge

Descrição da oferta de emprego

Administration Manager

Central London | £50,000 per annum | Permanent | Full-time | Predominantly office-based

Are you an experienced Administration Manager, Senior PA or Executive Assistant who enjoys a varied role combining senior-level support, committee administration and events coordination?

We're recruiting on behalf of a prestigious, long-established membership organisation in Central London for an Administration Manager to join its small, friendly and professional team.

This is a fantastic opportunity for someone who enjoys taking ownership, has exceptional organisational skills and is confident supporting senior individuals in a busy, high-profile environment.

The role offers plenty of variety, from managing diaries and correspondence to coordinating formal meetings, supporting prestigious events and ensuring the smooth running of day-to-day administration.

We're looking for someone who is proactive, personable, discreet and able to balance traditional professional standards with a modern, practical approach.

The Role

Working closely with senior leadership and the wider team, you'll play a central role in ensuring the organisation's administrative activities, meetings and events run smoothly.

Your responsibilities will include:

Senior PA and Executive Support

• Providing high-level PA support to senior office holders, including diary management, correspondence and engagements.
• Coordinating invitations, RSVPs, travel arrangements, briefings and meeting preparations.
• Anticipating requirements and ensuring senior stakeholders are fully prepared for meetings and engagements.
• Liaising professionally with members, senior representatives and external contacts.

Committee and Meeting Administration

• Coordinating the preparation, collation and circulation of committee and board-level meeting papers.
• Managing invitations, attendance records, dietary requirements and meeting arrangements.
• Maintaining accurate records, membership information and document archives.
• Supporting meeting administration and ensuring actions and follow-up arrangements are completed as required.

Events and Hospitality Coordination

• Organising formal lunches, receptions and selected events, including catering, seating arrangements, invitations and event materials.
• Coordinating practical arrangements for ceremonial occasions and prestigious functions.
• Liaising with internal colleagues, caterers, suppliers and external stakeholders.
• Overseeing the preparation and production of invitations, menus, place cards and other event documentation.
• Supporting senior colleagues with the delivery of larger events and annual activities.

Office Administration and Team Support

• Maintaining the organisation's annual calendar and key administrative records.
• Overseeing office supplies, specialist stationery, equipment servicing and supplier arrangements.
• Identifying opportunities to improve administrative processes and efficiency.
• Providing day-to-day guidance and support to an Administration and Events Assistant.
• Ensuring administrative cover and continuity during periods of absence.
• Working collaboratively with colleagues to manage competing priorities and maintain high standards.

About You

We're looking for a highly capable, organised and personable individual who enjoys being at the centre of a busy organisation.

You'll ideally have:

• Substantial experience in senior administration, executive assistance, office management or a similar role.
• Strong experience coordinating meetings, preparing documentation and supporting senior stakeholders.
• Excellent diary management, planning and organisational skills.
• Experience supporting events, hospitality arrangements or formal meetings.
• Strong written and verbal communication skills.
• Exceptional attention to detail and the ability to maintain accurate records.
• Confidence dealing with senior individuals and a wide range of stakeholders.
• A professional, discreet and diplomatic approach.
• Strong IT skills, ideally including Google Workspace or similar cloud-based systems.
• Experience using Microsoft Word mail merge or equivalent tools would be advantageous.
• The ability to work independently, anticipate requirements and manage competing deadlines.
• A positive, flexible approach and willingness to support colleagues.

Experience within a membership organisation, professional body, charity, professional services environment or another organisation with formal governance structures would be particularly relevant, although we're open to candidates from other backgrounds with the right transferable experience.

Previous experience providing guidance or supervision to a colleague would also be advantageous.

Working Arrangements

Location: Central London

Salary: Circa £50,000 per annum, subject to confirmation

Contract: Permanent, full-time

Working pattern: Five days per week, predominantly office-based (there will be some hybrid working going forward)

Occasional evening attendance at events will be required.

Some flexibility in working arrangements may be considered by agreement.