One-Year FTC: Commercial Administrator & Cost Control

Connect It Utility Services Limited; Southampton; Hybrid; GBP 24,000 - 30,000; Full time

Job summary

Connect It Utility Services Limited is seeking a commercially minded Administrator to join the Commercial, Estimating and Cost Control team for a 12‑month FTC. You will manage trackers, invoices and documentation, keep audit-ready records and help with variation packs and reporting.

You will support payment applications, data entry and customer portal updates while building strong relationships with internal teams and external stakeholders in a fast-paced utilities environment.

Qualifications

• Experience in commercial administration, project support, finance, construction, utilities or similar environment.
• Strong organisational skills with ability to manage multiple tasks and priorities.
• High level of accuracy and attention to detail with records, reports and financial information.
• Experience maintaining trackers, registers and administrative records.
• Strong written and verbal communication skills.
• Ability to build positive working relationships with stakeholders.
• Proficiency in Microsoft Office applications, especially Excel, Word and Outlook.
• Experience using CRM systems, document management platforms or customer portals.
• Identify information gaps proactively and follow through on actions.
• Commercial awareness and interest in variations, invoicing, project administration and cost control.

Responsibilities

• Maintain accurate commercial records, registers and tracking systems, audit-ready.
• Manage variation, instruction, query and action registers; monitor milestones.
• Collate supporting documentation: quotations, site records, photos and commercial evidence.
• Prepare variation packs, trackers, reports for internal and customer needs.
• Follow up outstanding actions and unresolved queries; escalate issues.
• Support applications for payment, invoicing and revenue administration processes.
• Maintain information in customer portals, business systems and document management platforms.
• Produce regular reports on variations, invoices, applications and performance.
• Support supplier and subcontractor administration and documentation.
• Assist with commercial meetings: prepare information, record actions and follow-up.
• Build relationships with internal teams, customers, suppliers and subcontractors.
• Contribute to continuous improvement of commercial processes and record management.

Skills

Organisational skills

Communication

Attention to detail

Microsoft Office

Education

Business Administration or related qualification

English & Mathematics proficiency

Tools

Excel

Word

Outlook

CRM systems

Job description

Connect It Utility Services Limited is seeking a commercially minded Administrator to join the Commercial, Estimating and Cost Control team for a 12‑month FTC. You will manage trackers, invoices and documentation, keep audit-ready records and help with variation packs and reporting.

You will support payment applications, data entry and customer portal updates while building strong relationships with internal teams and external stakeholders in a fast-paced utilities environment.