Interim Commercial Administrator (12M FTC)

Connect It Utility Services Limited; Hedge End; On-site; GBP 32,000 - 40,000; Full time

Job summary

Connect it Utility Services is seeking an Interim Commercial Administrator to join the Commercial, Estimating and Cost Control team across a diverse project portfolio in the UK. You will manage records, variation packs and invoicing while coordinating documentation and stakeholder communications.

The role requires strong organisation, attention to detail and experience with CRM and document management platforms. An English/Maths background with relevant qualifications is valued.

Qualifications

• Experience in commercial administration, project support or finance.
• Good English and Mathematics with relevant qualification advantageous.
• Equivalent practical experience will be considered.

Responsibilities

• Maintain accurate commercial records, registers and tracking systems.
• Manage variation, instruction and action registers and track milestones.
• Coordinate supporting documentation including quotations and site records.
• Prepare variation packs, trackers and reports for internal and customer needs.
• Follow up outstanding actions and unresolved queries.
• Support applications for payment and invoicing processes.
• Maintain information in customer portals and document systems.
• Generate regular reports on variations, invoices and performance.
• Assist supplier and subcontractor administration and documentation.
• Support commercial meetings with information and action tracking.

Skills

Commercial administration

Organisational skills

Attention to detail

Relationships with stakeholders

Excel

Word and Outlook

CRM systems

Document management

Proactive problem solving

Cost control awareness

Education

Business Administration

Finance

Commercial Management

Tools

CRM systems

Document management platforms

Customer portals

Job description

Connect it Utility Services is a multi-utility service provider, delivering electrical, water and gas infrastructure projects across the UK, connecting communities and supporting essential services. We're looking for an organised and proactive Interim Commercial Administrator to join our Commercial, Estimating and Cost Control team and provide vital support across a diverse portfolio of projects.

Responsibilities

• Maintain accurate commercial records, registers and tracking systems, ensuring information remains current and audit-ready.
• Manage variation, instruction, query and action registers, monitoring progress and key commercial milestones.
• Collate and coordinate supporting documentation, including quotations, drawings, site records, photographs and commercial evidence.
• Prepare variation packs, commercial trackers, reports and supporting information for both internal and customer requirements.
• Follow up outstanding actions, missing documentation and unresolved queries, escalating issues where appropriate.
• Support applications for payment, invoicing activities and revenue administration processes.
• Maintain commercial information within customer portals, business systems and document management platforms.
• Produce regular reports covering variations, invoices, applications, commercial actions and performance information.
• Support supplier and subcontractor administration activities and associated documentation.
• Assist with commercial meetings by preparing information, recording actions and supporting follow-up activities.Build effective working relationships with internal teams, customers, suppliers and subcontractors.
• Contribute to the continuous improvement of commercial processes, reporting and record management practices.

Skills Required

• Experience within a commercial administration, project support, finance, construction, utilities or similar environment.
• Strong organisational skills with the ability to manage multiple tasks and competing priorities.
• High level of accuracy and attention to detail when working with records, reports and financial information.
• Experience maintaining trackers, registers and administrative records.
• Strong written and verbal communication skills.
• Ability to build positive working relationships with internal and external stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel, Word and Outlook.
• Experience using CRM systems, document management platforms, customer portals or similar systems.
• Ability to proactively identify information gaps and follow through on outstanding actions.
• Commercial awareness and an interest in variations, invoicing, project administration and cost control.
• Positive, proactive and solution-focused approach to work.

Educational Requirements

• Good standard of English and Mathematics.
• Relevant qualification in Business Administration, Finance, Commercial Management or a related discipline is advantageous.
• Equivalent practical experience will be considered.

Connect it is an equal opportunities employer, and we value diversity and promote equality across our business. We welcome applications from all sections of society and are always happy to discuss reasonable adjustments and/or additional arrangements as required to support your application. The terminology used in this advert is not intended to discriminate against any of the protected characteristics that fall under the Equality Act 2010.

By submitting your application for this position, you are authorising for your personal information to be treated in accordance with GDPR. All information submitted to us in relation to your application will be stored confidentially and will only be used in accordance with the Connect it Privacy Policy