Commercial Administrator

Gap Personnel; Wrexham; Hybrid; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Generous annual bonus

Twenty days annual holiday

Remote working flexibility

Job summary

Gap Personnel Limited is seeking a Commercial Administrator in Wrexham to join on a permanent basis. The role supports supplier accounts, commercial administration and reporting within a small team.

The successful candidate will coordinate purchase records, quotes and contracts, assist with invoicing and reconciliations, and help the General Manager manage deadlines and follow-ups. Remote work may be available subject to agreement with the company.

Qualifications

• Essential: at least 2 years in an administrative, commercial or customer-facing office role.
• Essential: confident on the phone, including calling people you have not spoken to before.
• Essential: strong organisation and attention to detail; keep accurate records without being chased.
• Essential: good working knowledge of Excel and email; comfortable using shared drives.
• Essential: clear, professional written English.
• Essential: able to juggle several tasks and switch between them without losing track.

Responsibilities

• Act as the main day-to-day point of contact for our smaller supplier accounts, handling queries, updates and follow-ups. Working closely with the GM.
• Keep supplier records, contact details and correspondence organised and up to date.
• Contact potential new accounts to introduce Majestic, qualify interest and arrange next steps with the General Manager.
• Prepare and process commercial paperwork: purchase records, supplier documentation, quotes and contract administration.
• Support invoice checks and reconciliations with the Office Manager.
• Help the General Manager stay on top of commercial follow-ups, deadlines and outstanding actions.
• Produce booking-in reports.
• Track inbound material against supplier commitments and flag discrepancies early.
• Provide a weekly summary to the Office and General Manager: what was done this week and the plan for next week.
• Provide office cover alongside the Operational Assistant.
• Assist with compliance paperwork (including WEEE records) when requested by the Compliance and HSE Manager.
• Take on other reasonable administrative tasks as the business grows.

Skills

Phone communication

Organization

Detail orientation

Multitasking

Excel

Written English

Job description

Commercial Administrator

£29k per annum

Monday – Friday / 8:30am – 4:30pm or 9am – 5pm

Wrexham

Our client based in the Wrexham area is currently looking to recruit a Commercial Administrator to join their team on a permanent basis.

Performance Objectives

Supplier accounts

• Act as the main day-to-day point of contact for our smaller supplier accounts, handling queries, updates and follow-ups. Working closely with the GM.
• Keep supplier records, contact details and correspondence organised and up to date.
• Contact potential new accounts to introduce Majestic, qualify interest and arrange next steps with the General Manager.

Commercial administration

• Prepare and process commercial paperwork: purchase records, supplier documentation, quotes and contract administration.
• Support invoice checks and reconciliations with the Office Manager.
• Help the General Manager stay on top of commercial follow-ups, deadlines and outstanding actions.

Reporting

• Produce booking-in reports.
• Track inbound material against supplier commitments and flag discrepancies early.
• Provide a weekly summary to the Office and General Manager: what was done this week and the plan for next week.

Team support

• Provide office cover alongside the Operational Assistant.
• Assist with compliance paperwork (including WEEE records) when requested by the Compliance and HSE Manager.
• Take on other reasonable administrative tasks as the business grows.

Person Specification

Essential

• At least 2 years in an administrative, commercial or customer-facing office role.
• Confident on the phone, including calling people you have not spoken to before.
• Strong organisation and attention to detail; you keep accurate records without being chased.
• Good working knowledge of Excel and email; comfortable using shared drives.
• Clear, professional written English.
• Able to juggle several tasks and switch between them without losing track.

Desirable

• Experience in recycling, waste management, metals, logistics or a similar industrial setting.
• Experience with purchase ledgers, invoicing or account reconciliation.
• Experience producing regular reports for managers.

Personal qualities

• Proactive: you spot what needs doing and get on with it.
• Reliable and trustworthy with commercial information.
• Happy in a small team where everyone pitches in.

Benefits

• In addition to the base salary, our client offers a generous annual bonus (based on company and individual performance), and a comprehensive benefits package.
• You will also enjoy twenty days of annual holiday entitlement, excluding public holidays.
• The role also offers the flexibility of some remote working, subject to agreement with the company.