Commercial Administrator

Mitie Cleaning & Hygiene Services; West Yorkshire; On-site; GBP 25,000 - 31,000; Full time

Benefits offered by this job

Virtual GP

Salary Finance

Choices lifestyle benefits platform

Extra holidays (5 days)

MiDeals discounts

Cycle to work

Life cover

Enhanced pension contributions

Mitie Matching Share Plan

Mitie Stars rewards

Job summary

Mitie is seeking a Commercial Administrator in Highburton, West Yorkshire to provide administrative and commercial support ensuring the efficient delivery of contracts and projects. The role is 40 hours per week with a salary of £28,053 per year, and offers exposure to invoicing, purchase orders and client liaison.

You will work with internal stakeholders, maintain accurate records, and contribute to financial reporting while developing key skills in commercial administration.

Qualifications

• Previous experience in an administrative or commercial support role.
• Experience generating and submitting invoices through internal and client portals.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational and time-management skills.
• High level of accuracy and attention to detail.
• Strong communication and stakeholder management skills.
• Ability to work independently and as part of a team to prioritise workload effectively.

Responsibilities

• Provide administrative and commercial support to ensure the efficient delivery of contracts and projects, including processing invoices, maintaining records, supporting financial reporting, assisting with contract administration, and liaising with clients, suppliers, and internal stakeholders.
• Manage the invoicing process by preparing, validating, submitting, tracking and reconciling invoices through both internal and client portals, whilst investigating and resolving any billing queries.
• Support commercial activities by managing purchase orders, quotations and variations, preparing quotations for clients, maintaining accurate commercial records, documentation and databases, and creating tasks based on client-provided scopes and supporting documents.
• Communicate effectively with clients and stakeholders through telephone and email correspondence, answering enquiries, building positive relationships, taking messages and directing calls to the appropriate departments.
• Provide administrative support to the wider commercial and operational teams, including preparing instructions for operational delivery and ensuring all activities are completed accurately and within contractual requirements.

Skills

Invoicing

Microsoft Office

Time management

Stakeholder management

Attention to detail

Communication skills

Tools

Microsoft Excel

Job description

Better places, thriving communities.

ROLE: Commercial Administrator

HOURS: 40 hrs per week

LOCATION: Highburton, West Yorkshire

Salary: £ 28,053

At Marlowe, part of Mitie Company, our people are our greatest strength, and our promise is to create a place to work where you can thrive and be your best every day. We're looking for a Commercial Administrator who will provide administrative and commercial support to ensure the efficient delivery of contracts and projects.

Role Responsibilities

• Provide administrative and commercial support to ensure the efficient delivery of contracts and projects, including processing invoices, maintaining records, supporting financial reporting, assisting with contract administration, and liaising with clients, suppliers, and internal stakeholders.
• Manage the invoicing process by preparing, validating, submitting, tracking and reconciling invoices through both internal and client portals, whilst investigating and resolving any billing queries.
• Support commercial activities by managing purchase orders, quotations and variations, preparing quotations for clients, maintaining accurate commercial records, documentation and databases, and creating tasks based on client-provided scopes and supporting documents.
• Communicate effectively with clients and stakeholders through telephone and email correspondence, answering enquiries, building positive relationships, taking messages and directing calls to the appropriate departments.
• Provide administrative support to the wider commercial and operational teams, including preparing instructions for operational delivery and ensuring all activities are completed accurately and within contractual requirements.

Required Qualifications

• Previous experience in an administrative or commercial support role.
• Experience generating and submitting invoices through internal and client portals.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational and time-management skills.
• High level of accuracy and attention to detail.
• Strong communication and stakeholder management skills.
• Ability to work independently and as part of a team to prioritise workload effectively.

What's in it for you?

• Opportunity to work within a commercially focused environment supporting contract and project delivery.
• Exposure to client-facing activities, commercial processes and operational support functions.
• Development of key skills including commercial administration, invoicing, stakeholder engagement and financial record management.

Our market-leading offering provides you with benefits that suit your lifestyle.

We have a virtual GP on hand for you and members of your household. So you can get expert advice by video or phone without having to leave your home. We offer financial wellbeing assistance through our Salary Finance scheme. For example, you could access 50% of your earned pay before payday for a small fee. Salary Finance also offers competitive loans.

When you join us, we'll give you a link to our flexible lifestyle benefits platform, Choices. You might choose to purchase up to five extra days' holiday each year. You might buy critical illness insurance, seek dental treatment or buy technology products at an affordable cost. There are many choices!

We give you access to high street discounts from thousands of well-known retailers, gyms and more through our MiDeals platform. And we have a cycle-to-work scheme. Life cover of up to four times your salary is available. We also offer enhanced pension contributions, a save-as-you-earn scheme, and a Mitie Matching Share Plan (you could even be awarded free shares in Mitie).

We award our employees with Mitie Stars as recognition for their hard work. There are cash prizes up for grabs each month and at the end of the year there's a chance to scoop a top prize of £10,000!

Our success is a direct result of the experience and quality of our people. Progressing your career is therefore a top priority for us. We offer a diverse variety of training and development avenues via a wide selection of learning resources to suit you.

Since 1987, Mitie’s 84,000 employees have been maintaining companies globally. We are the UK’s leading facilities management and professional services company, and our clients range from household names in banking, critical government sites as well as hospitals and schools.

Join our Mitie Team.

Together our diversity makes us stronger.

Looking to move roles but not leaving the Mitie family? Why not share your experience with others about life at Mitie?