Commercial Administrator

Mitie; Highburton; On-site; GBP 23,000 - 32,000; Full time

Job summary

Marlowe, part of Mitie Company, is seeking a Commercial Administrator to provide administrative and commercial support ensuring the smooth delivery of contracts and projects.

The role involves invoicing, contract administration, and liaising with clients, suppliers and internal teams to maintain accurate records and drive efficient operations.

Qualifications

• Previous experience in an administrative or commercial support role.
• Experience generating and submitting invoices through internal and client portals.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational and time-management skills.
• High level of accuracy and attention to detail.
• Strong communication and stakeholder management skills.
• Ability to work independently and as part of a team to prioritise workload effectively.

Responsibilities

• Provide administrative and commercial support to ensure the efficient delivery of contracts and projects, including processing invoices, maintaining records, supporting financial reporting, assisting with contract administration, and liaising with clients, suppliers, and internal stakeholders.
• Manage the invoicing process by preparing, validating, submitting, tracking and reconciling invoices through both internal and client portals, whilst investigating and resolving any billing queries.
• Support commercial activities by managing purchase orders, quotations and variations, preparing quotations for clients, maintaining accurate commercial records, documentation and databases, and creating tasks based on client-provided scopes and supporting documents.
• Communicate effectively with clients and stakeholders through telephone and email correspondence, answering enquiries, building positive relationships, taking messages and directing calls to the appropriate departments.
• Provide administrative support to the wider commercial and operational teams, including preparing instructions for operational delivery and ensuring all activities are completed accurately and within contractual requirements.

Skills

MS Office

Excel

Time management

Attention to detail

Stakeholder management

Teamwork

Job description

At Marlowe, part of Mitie Company, our people are our greatest strength, and our promise is to create a place to work where you can thrive and be your best every day. We're looking for a Commercial Administrator who will provide administrative and commercial support to ensure the efficient delivery of contracts and projects.

Role Responsibilities

• Provide administrative and commercial support to ensure the efficient delivery of contracts and projects, including processing invoices, maintaining records, supporting financial reporting, assisting with contract administration, and liaising with clients, suppliers, and internal stakeholders.
• Manage the invoicing process by preparing, validating, submitting, tracking and reconciling invoices through both internal and client portals, whilst investigating and resolving any billing queries.
• Support commercial activities by managing purchase orders, quotations and variations, preparing quotations for clients, maintaining accurate commercial records, documentation and databases, and creating tasks based on client-provided scopes and supporting documents.
• Communicate effectively with clients and stakeholders through telephone and email correspondence, answering enquiries, building positive relationships, taking messages and directing calls to the appropriate departments.
• Provide administrative support to the wider commercial and operational teams, including preparing instructions for operational delivery and ensuring all activities are completed accurately and within contractual requirements.

Required QualificationsApplicants must meet the below defined requirements for the role.

• Previous experience in an administrative or commercial support role.
• Experience generating and submitting invoices through internal and client portals.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organisational and time-management skills.
• High level of accuracy and attention to detail.
• Strong communication and stakeholder management skills.
• Ability to work independently and as part of a team to prioritise workload effectively.

What's in it for you?

• Opportunity to work within a commercially focused environment supporting contract and project delivery.
• Exposure to client-facing activities, commercial processes and operational support functions.
• Development of key skills including commercial administration, invoicing, stakeholder engagement and financial record management.

There's a place for you at Mitie, join us today!