Commercial Administrator

Fm Conway; Sevenoaks; On-site; GBP 22,000 - 28,000; Full time

Job summary

FM Conway is seeking a Commercial Administrator to support our Water and Drainage Management division on a fixed-term contract. You will provide day-to-day commercial administration support to our Quantity Surveyors and Contracts team, helping keep information accurate and processes on track.

Key duties include payment applications, cost reporting, invoicing, procurement and updating commercial trackers. You will collate timesheets, review spreadsheets for errors and assist with cost/value

Qualifications

• Previous experience in a commercial administration role.
• Strong prioritisation and organisational skills.
• Excellent verbal and written communication skills.
• Comfortable working with numbers and documents.

Responsibilities

• Providing day-to-day commercial administration support to the commercial and operational teams
• Assisting Quantity Surveyors with payment applications, including collating timesheets, rates, measure sheets, expenses and fixed-price items
• Reviewing spreadsheet information, checking for errors and analysing cost data
• Assisting with the preparation of cost/value reports for the Quantity Surveyors
• Supporting the commercial teams with the reduction of WIP
• Assisting the Accounts team with invoice payments
• Supporting management with month-end figures, reports and presentations
• Assisting with the management of Purchase Orders and Task Orders issued by clients
• Collating, distributing and monitoring commercial information across the teams
• Maintaining and updating commercial trackers and filing systems
• Validating and receipting Purchase Orders for labour, plant and materials

Skills

Organised

Attention to detail

Verbal communication

Written communication

Numeracy

Tools

Excel

Word

PowerPoint

Outlook

Teams

MS Office

Job description

Enjoy working with data, staying organised and supporting a busy team? Join our Water and Drainage Management division as a Commercial Administrator on a fixed-term contract (FTC), providing day-to-day commercial administration support to our Quantity Surveyors and Contracts team.

This is a great opportunity for someone who is organised, methodical and comfortable working with numbers and documents. You'll play an important role in supporting the commercial and operational teams, helping to keep information accurate, processes on track and commercial records up to date.

With exposure to areas including payment applications, cost reporting, invoicing, procurement and commercial administration, this role offers plenty of variety and the opportunity to develop your commercial knowledge and skills.

As one of our Commercial Administrators, you will be:

• Providing day-to-day commercial administration support to the commercial and operational teams
• Assisting Quantity Surveyors with payment applications, including collating timesheets, rates, measure sheets, expenses and fixed-price items
• Reviewing spreadsheet information, checking for errors and analysing cost data
• Assisting with the preparation of cost/value reports for the Quantity Surveyors
• Supporting the commercial teams with the reduction of WIP
• Assisting the Accounts team with invoice payments
• Supporting management with month-end figures, reports and presentations
• Assisting with the management of Purchase Orders and Task Orders issued by clients
• Collating, distributing and monitoring commercial information across the teams
• Maintaining and updating commercial trackers and filing systems
• Validating and receipting Purchase Orders for labour, plant and materials

As our Commercial Administrator, you'll be joining our Water and Drainage Management division on a fixed-term contract and working closely with our Quantity Surveyors and Contracts team. You'll gain broad exposure to commercial processes across the business, including payment applications, cost reporting, invoicing, procurement, subcontractor management and change control.

With a varied workload and the opportunity to work closely with both commercial and operational teams, this role provides a strong foundation for developing your commercial knowledge and building your career within FM Conway.

We are looking for someone who is organised, methodical and accurate, with the ability to manage data and documents effectively. You will have previous experience in a commercial administration role, strong prioritisation and organisational skills, and excellent verbal and written communication skills. You should be comfortable working with numbers and have good commercial awareness.

You'll also need good working knowledge of Microsoft Office, including Excel, Word, PowerPoint, Outlook and Teams, as well as a full UK driving licence.