Commercial Administrator - FTC

FM Conway Ltd; Sevenoaks; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

FM Conway Ltd is seeking a Commercial Administrator on a fixed-term contract to provide day-to-day commercial administration support to the commercial and contracts teams within the Water and Drainage Management division.

The role involves assisting with payment applications, cost reporting, invoicing, procurement and general administrative duties. Candidates should be organised, data-focused and comfortable working with numbers.

Qualifications

• You’ll ideally have experience in a commercial administration role.
• Strong prioritisation and organisational skills.
• Excellent verbal and written communication skills.
• Comfortable working with numbers and having good commercial awareness.

Responsibilities

• Providing day-to-day commercial administration support to the commercial and operational teams
• Assisting Quantity Surveyors with payment applications, including collating timesheets, rates, measure sheets, expenses and fixed-price items
• Reviewing spreadsheet information, checking for errors and analysing cost data
• Assisting with the preparation of cost/value reports for the Quantity Surveyors
• Supporting the commercial teams with the reduction of WIP
• Assisting the Accounts team with invoice payments
• Supporting management with month-end figures, reports and presentations
• Assisting with the management of Purchase Orders and Task Orders issued by clients
• Collating, distributing and monitoring commercial information across the teams
• Maintaining and updating commercial trackers and filing systems
• Validating and receipting Purchase Orders for labour, plant and materials

Skills

Organised

Methodical

Accurate

Data management

Prioritisation

Verbal communication

Written communication

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Outlook

Teams

Job description

Help keep our Water and Drainage contracts commercially on track.

Enjoy working with data, staying organised and supporting a busy team? Join our Water and Drainage Management division as a Commercial Administrator on a fixed-term contract (FTC), providing day-to-day commercial administration support to our Quantity Surveyors and Contracts team.

This is a great opportunity for someone who is organised, methodical and comfortable working with numbers and documents. You’ll play an important role in supporting the commercial and operational teams, helping to keep information accurate, processes on track and commercial records up to date.

With exposure to areas including payment applications, cost reporting, invoicing, procurement and commercial administration, this role offers plenty of variety and the opportunity to develop your commercial knowledge and skills.

As one of our Commercial Administrators, you will be:

• Providing day-to-day commercial administration support to the commercial and operational teams
• Assisting Quantity Surveyors with payment applications, including collating timesheets, rates, measure sheets, expenses and fixed-price items
• Reviewing spreadsheet information, checking for errors and analysing cost data
• Assisting with the preparation of cost/value reports for the Quantity Surveyors
• Supporting the commercial teams with the reduction of WIP
• Assisting the Accounts team with invoice payments
• Supporting management with month-end figures, reports and presentations
• Assisting with the management of Purchase Orders and Task Orders issued by clients
• Collating, distributing and monitoring commercial information across the teams
• Maintaining and updating commercial trackers and filing systems
• Validating and receipting Purchase Orders for labour, plant and materials

You’ll ideally have:

We are looking for someone who is organised, methodical and accurate, with the ability to manage data and documents effectively. You will have previous experience in a commercial administration role, strong prioritisation and organisational skills, and excellent verbal and written communication skills. You should be comfortable working with numbers and have good commercial awareness.

You’ll also need good working knowledge of Microsoft Office, including Excel, Word, PowerPoint, Outlook and Teams, as well as a full UK driving licence.

What’s in it for you?

As our Commercial Administrator, you’ll be joining our Water and Drainage Management division on a fixed-term contract and working closely with our Quantity Surveyors and Contracts team. You’ll gain broad exposure to commercial processes across the business, including payment applications, cost reporting, invoicing, procurement, subcontractor management and change control.

With a varied workload and the opportunity to work closely with both commercial and operational teams, this role provides a strong foundation for developing your commercial knowledge and building your career within FM Conway.

Closing Date: 16/10/2026

FM Conway is an award-winning equal opportunities employer. We recognise that our workforce should reflect our diverse communities and we are proudly committed to creating an inclusive culture in which we celebrate and value individuals from all walks of life. EDI-Strategy

At our heart we are a business that recognises and embraces individuality, so if you are excited about this role but you are unsure if you meet all of the criteria, we encourage you to apply anyway as you may still be the right candidate for this or another role we are recruiting for.

We believe in people, not algorithms. That’s why every application is personally reviewed by a member of our Recruitment Team - never by AI.

We look forward to receiving your application!