Commercial Assistant

Bimplus; Greater London; On-site; GBP 26,000 - 38,000; Full time

Job summary

Bimplus is seeking a Commercial Operations Administrator to join our expanding team in Greater London. The role focuses on turning commercial information into usable reporting, supporting QS, Commercial Managers, Operations and Finance while embedding new systems and standardized processes.

You will be organized, systems-minded and capable of driving data quality across Eque2, Power BI, CRM and SharePoint, with collaboration across IT and business development to implement changes.

Qualifications

• Strong administration, coordination or commercial support experience within construction, scaffolding, access, specialist contracting, property, infrastructure or a project-based environment.
• Excellent Microsoft 365 skills, particularly Excel, Word, Outlook, Teams and SharePoint.
• Good data discipline with the ability to maintain trackers, dashboards and reports accurately.
• Experience supporting systems implementation, process improvement, CRM, ERP or reporting projects beneficial.
• Eque2 Construct, Power BI or CRM experience beneficial; training can be provided.
• Strong written communication and document formatting skills.
• Comfortable working with senior stakeholders, QS teams, operations, finance, IT and external parties.

Responsibilities

• Maintain commercial trackers, including contract trackers, final account trackers, WIP trackers, tender/opportunity trackers, acquisition action trackers and weekly executive reporting inputs.
• Support the Commercial Director and Commercial Manager with preparation of weekly and monthly reports, ensuring information is accurate, consistent and up to date.
• Coordinate data inputs from QSs, Operations, Finance and regional teams, chasing missing information and escalating gaps.
• Help improve data quality across Eque2, Teams, SharePoint, Power BI, CRM and other commercial systems.
• Support rollout and adoption of commercial systems, CRM processes, Twenty, Eque2 improvements, dashboards, Teams structures and SharePoint libraries.
• Assist with user set-up, training materials, process notes, templates, guides and system housekeeping.
• Work with Commercial, IT, Operations and Business Development teams to ensure new systems are introduced in a structured and practical way.
• Track actions, issues, risks and decisions during system implementation and change projects.
• Maintain Teams and SharePoint filing structures for commercial documents, ensuring contracts, amendments, query sheets, approvals and correspondence are stored correctly.
• Track contract review status, mandatory contract query sheets and approval routes.
• Support audit readiness by maintaining clear records, version control and evidence trails.
• Coordinate standard templates, forms, commercial procedures and process maps.

Skills

Administration

Coordination

Commercial support

Data reporting

Tools

Excel

Power BI

SharePoint

CRM

Eque2 Construct

Job description

Our client is a market leading scaffolding contractor who operate across the UK and Europe and due to expansion plans, they require a Commercial Assistant to work alongside their senior Commercial team and operations teams.

The Commercial Operations Administrator will support the Commercial function by improving commercial data, reporting, systems, document control, process discipline and change implementation across the group. This role is not a traditional administration role; it is designed to provide structured support to Scaffolding QS teams, Commercial Managers, Operations and Finance while helping embed new systems, standardised processes and acquisition set-up activity. The successful candidate will be highly organised, systems-minded and capable of turning commercial information into clear, usable reporting and action tracking.

About The Role

• Maintain commercial trackers, including contract trackers, final account trackers, WIP trackers, tender/opportunity trackers, acquisition action trackers and weekly executive reporting inputs.
• Support the Commercial Director and Commercial Manager with preparation of weekly and monthly reports, ensuring information is accurate, consistent and up to date.
• Coordinate data inputs from QSs, Operations, Finance and regional teams, chasing missing information and escalating gaps.
• Help improve data quality across Eque2, Teams, SharePoint, Power BI, CRM and other commercial systems.
• Support rollout and adoption of commercial systems, CRM processes, Twenty, Eque2 improvements, dashboards, Teams structures and SharePoint libraries.
• Assist with user set-up, training materials, process notes, templates, guides and system housekeeping.
• Work with Commercial, IT, Operations and Business Development teams to ensure new systems are introduced in a structured and practical way.
• Track actions, issues, risks and decisions during system implementation and change projects.
• Maintain Teams and SharePoint filing structures for commercial documents, ensuring contracts, amendments, query sheets, approvals and correspondence are stored correctly.
• Track contract review status, mandatory contract query sheets and approval routes.
• Support audit readiness by maintaining clear records, version control and evidence trails.
• Coordinate standard templates, forms, commercial procedures and process maps.

About The Candidate

• Strong administration, coordination or commercial support experience within construction, scaffolding, access, specialist contracting, property, infrastructure or a project-based environment.
• Excellent Microsoft 365 skills, particularly Excel, Word, Outlook, Teams and SharePoint.
• Good data discipline with the ability to maintain trackers, dashboards and reports accurately.
• Experience supporting systems implementation, process improvement, CRM, ERP or reporting projects beneficial.
• Eque2 Construct, Power BI or CRM experience beneficial; training can be provided.
• Strong written communication and document formatting skills.
• Comfortable working with senior stakeholders, QS teams, operations, finance, IT and external parties.