Commercial Administrator

TN United Kingdom; Richmond; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is seeking a dedicated Commercial Administrator to support their Term Maintenance division. This full-time role involves crucial contract administration tasks, ensuring smooth operations and client interactions. The ideal candidate will possess strong administrative skills, be proficient in Microsoft Office, and have a keen eye for detail. With a commitment to professional development and a supportive work environment, this position offers a unique opportunity to contribute to sustainable transportation solutions in London while enjoying a range of benefits, including generous holiday allowances and health support services.

Benefits

Career and Professional Development

23 Days Holiday Plus Bank Holidays

Training Opportunities

Shopping Discounts

24-Hour Support Lines

Mental Health First Aiders

Qualifications

• Strong administrative skills with proficiency in Microsoft Office.
• Experience in the highways or construction industry is advantageous.

Responsibilities

• Administering and monitoring client interactions and financial systems.
• Preparing applications for payment and resource forecasts.

Skills

Administrative Skills

Microsoft Office Suite

Attention to Detail

Organizational Skills

Driving License

Education

GCSE Level Education

NVQ Level 2 in Business Administration

Job description

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FM Conway is currently recruiting for a Commercial Administrator to join our industry-leading Term Maintenance division, providing contract administration support to the operational team. This is a full-time, permanent position based at our Richmond depot in London.

Responsibilities of the Commercial Administrator include:

1. Administering and monitoring FM Conway’s interaction with clients and their electronic financial management system (CONFIRM or Symology).
2. Preparing applications for payment and ensuring they are submitted within the required timescales.
3. Receipting task orders and processing all completion and maintenance certificates.
4. Preparing and submitting weekly resource forecasts for borough plant and materials.
5. Supporting the Contracts Manager and Quantity Surveyor in client payments to prevent cash flow issues and late receipt of funds.
6. Liaising with site teams and the training team to ensure course attendance and maintain workforce competence.
7. Requesting purchase orders and raising requisitions as needed.

Skills and experience required:

We seek a candidate with strong administrative skills, proficient in the full Microsoft Office Suite, with excellent attention to detail and organizational skills. Experience in the highways or construction industry is advantageous. Candidates should have at least GCSE level education or equivalent and hold a minimum of NVQ Level 2 in business administration or equivalent. The role involves travel to other FM Conway locations; therefore, a full UK driving license and the ability to drive are required.

Benefits offered:

As a Commercial Administrator, you will enjoy a range of benefits including career and professional development, 23 days holiday plus bank holidays, training opportunities, and access to shopping discounts via our Rewarding Great People platform. Health and well-being benefits include 24-hour support lines and mental health first aiders.

About FM Conway and our Term Maintenance Division:

FM Conway is a family-run business with over 60 years of experience delivering sustainable transportation solutions. We value our core principles of Care, Innovation, Integrity, and Excellence. Our division has partnered with Westminster Council for many years, providing high-quality construction and maintenance services across London, contributing to safer and more efficient streets.