Commercial Administrator

Vistry Group PLC; Newcastle upon Tyne; On-site; GBP 25,000 - 35,000; Full time

Job summary

An exciting opportunity awaits as a Commercial Administrator in a forward-thinking company dedicated to building sustainable communities. In this role, you'll ensure the efficient operation of the Commercial Department while providing essential administrative support. With a focus on integrity, caring, and quality, you'll thrive in a dynamic environment where your organizational and communication skills will shine. Join a top UK housebuilder known for its commitment to excellence and be part of a team that values your contributions. This role offers a competitive salary, generous annual leave, and a range of employee benefits, making it an excellent opportunity for professional growth.

Benefits

Annual Bonus

Salary Sacrifice Car Scheme

Up to 39 Days Annual Leave

Private Medical Insurance

Competitive Pension Scheme

Life Assurance

Employee Rewards Portal

Qualifications

• Good knowledge of English and Maths to GCSE grade C or above.
• High standard of IT literacy, especially in Excel.

Responsibilities

• Ensure smooth running of the Commercial Department.
• Maintain and update sales extras revenue and cost spreadsheet.
• Process new Sub-Contractors and manage documentation.

Skills

IT Literacy

Communication Skills

Time Management

Organizational Skills

Knowledge of English and Maths

Experience in Fast-Paced Environment

Education

GCSE in English

GCSE in Maths

Tools

COINS System

Excel

Job description

Role Overview

In a Nutshell…

We have an exciting opportunity for a Commercial Administrator to join our team within Vistry North East, at our Newcastle office. As our Commercial Administrator, you will be responsible for ensuring the smooth running of the Commercial Department and ensure it operates accurately and efficiently in accordance with agreed timetables, whilst assisting with the team providing admin support as and when required.

This is a 12-month fixed-term contract.

Let’s cut to the chase, what’s in it for you…

• Competitive basic salary and annual bonus
• Salary sacrifice car scheme available to all employees
• Up to 33 days annual leave plus bank holidays increasing to up to 39 days with service
• 2 Volunteering days per annum
• Private medical insurance, with employee paid cover
• Competitive pension scheme through salary sacrifice
• Life assurance at 4 x your annual salary
• Share save and share incentive schemes
• Employee rewards portal with many more benefits…

In return, what we would like from you…

• Behave in line with our company values – Integrity, Caring and Quality
• A good knowledge of English and Maths, to GCSE level grade C or above
• A background in working with a Commercial or Financial team
• A high standard of IT literacy especially Excel
• Demonstrate good skills in managing time and the ability to prioritise
• Knowledge of administrative procedures
• The ability to organize and store information
• A good team player who has the ability to work on their own or as part of a team
• Excellent communication skills for dealing with people of all levels
• Experience in working in a fast paced, changing environment where priorities can change daily

Desirable…

• A housebuilding background – with experience of working with Commercial procedures

More about the Commercial Administrator role…

• Working knowledge of COINS system would be preferred.
• Maintain and update sales extras revenue and cost spreadsheet for each sales site on a weekly basis.
• Recording minutes/actions from any commercial meetings as required.
• Setting up, obtaining approvals, and processing new Sub-Contractors.
• Managing and tracking SC renewable documentation.
• Managing and tracking Sub-Contractor registration, approvals and renewals for CQMS.
• Processing Sub-Contractor and Consultant Order Uplift documentation.
• Obtaining and organising Forecast document returns from commercial staff.
• Processing small value Sub-Contract payments and invoices.
• Managing customer care costs / recovery against subcontractors.
• Managing contingent worker process.
• Maintain and update Supply Chain documentation.
• Uploading and saving of commercial information to 4 Projects/Viewpoint.
• Maintain Tracker for consultant appointments & uplifts and make any necessary payments.
• Managing the contingent worker process and ensuring compliance with Engage portal.
• Managing weekly staff diaries as required.
• General Commercial office duties.

Finally, let’s tell you a bit more about us…

We build more than homes, we’re making Vistry. Being a responsible developer and award-winning employer means we live each day through our ethos - doing the right thing. Our behaviours reflect this, as well as our values of integrity, caring and quality. Shaping all we do; they empowerus to develop sustainable communities across affordable and private housing. We work in a partnership-led way, and you’ll recognise our renowned brands Bovis Homes, Linden Homes and Countryside Homes. Together with Vistry Works, our manufacturing operation,and the functional support of Vistry Services, we’re a proud UK Green Building Council member, UK top five housebuilder with a five-star House Builders Federation (HBF) customer satisfaction rating, and winner of many awards including Top Employer, Global Top Inspiring Workplaces, and Best for Talent Attraction and Outreach.

Join us in making Vistry.

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