Commercial Admin Specialist - Projects & Invoicing

Lanes Group; Leyland; On-site; GBP 23,000 - 31,000; Full time

Job summary

Lanes Group is seeking a Commercial Administrator to support the Commercial Team in delivering projects across multiple contracts. You will maintain commercial records, assist with cost tracking, invoicing, and reporting, and help ensure documentation is accurate and up to date.

Role requires strong organisation, numeracy, and communication skills, with experience in MS Office. Collaboration with operational teams and a proactive approach are essential.

Qualifications

• Strong organisational skills with excellent attention to detail.
• Good numerical and analytical skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Ability to manage multiple tasks and meet deadlines.
• Strong written and verbal communication skills.
• Ability to work effectively within a team.
• Professional and proactive approach to work.

Responsibilities

• Provide administrative support to the Commercial Team across multiple contracts and projects.
• Maintain commercial records, files, registers, and contract documentation.
• Assist with the preparation and submission of applications, valuations, and commercial reports.
• Support the tracking and management of project costs, purchase orders, and invoicing activities.
• Collate data and information for monthly reporting requirements.
• Assist with document control, ensuring commercial documentation is stored and maintained accurately.
• Support the management of subcontractor and supplier documentation where required.
• Liaise with operational teams to obtain information required for commercial reporting and analysis.
• Assist in the preparation of meeting packs, minutes, and action trackers.
• Ensure commercial systems and databases are updated accurately and in a timely manner.
• Support the wider Commercial Team with ad hoc administrative and reporting tasks as required.
• Comply with company policies, procedures, and governance requirements.

Skills

Organisational skills

Numerical skills

Analytical skills

MS Office

Deadline management

Communication skills

Team player

Professional attitude

Education

Business/admin/finance qualification

Tools

ERP systems

Job description

Lanes Group is seeking a Commercial Administrator to support the Commercial Team in delivering projects across multiple contracts. You will maintain commercial records, assist with cost tracking, invoicing, and reporting, and help ensure documentation is accurate and up to date.

Role requires strong organisation, numeracy, and communication skills, with experience in MS Office. Collaboration with operational teams and a proactive approach are essential.