Commercial Coordinator

Permanent Futures Limited; Beverley; On-site; GBP 24,000 - 32,000; Full time

Job summary

Permanent Futures Limited in Beverley is seeking a Commercial Coordinator to support our client commercial team across multiple projects. You’ll help keep project and contract information accurate and well organised, coordinate commercial documentation and reporting, and support governance, compliance and day-to-day processes.

Working with colleagues across Commercial, you’ll help ensure key records are maintained, deadlines and actions are monitored, and information is readily available when

Qualifications

• Experience in commercial administration within a construction, engineering, manufacturing or project-based environment.
• Excellent organisation and time management to handle competing priorities and deadlines.
• Attention to detail with accurate records and databases.
• Good written and verbal communication skills.

Responsibilities

• Coordinate commercial administration across multiple projects, maintaining project files, records, distribution lists and document registers.
• Store and manage commercial documentation accurately within company systems.
• Prepare and issue commercial correspondence, and support the administration of contracts, notices and project records.
• Keep project information current, monitor administrative requirements and flag outstanding actions to the relevant colleagues.
• Help prepare project reporting packs, commercial reports, KPI dashboards and monthly reporting data.
• Support the administration of Early Works Orders, quotations and contract documentation.
• Assist the Commercial team during the hire phase with applications and invoices for payment.
• Maintain registers for NDAs, Supplier Agreements and Letters, customer contracts, collateral warranties, bonds and guarantees.
• Help ensure commercial governance processes are followed and support audits and compliance reviews.
• Respond to administrative queries about commercial processes and support the Commercial Analyst with reporting preparation.

Skills

Organisational skills

Time management

Attention to detail

Written and verbal communication

Tools

Microsoft Office

Job description

Futures are looking to appoint a Commercial Coordinator to support our client commercial team across multiple projects. You ll help keep project and contract information accurate and well organised, coordinate commercial documentation and reporting, and support the team with governance, compliance and day-to-day processes.

Working with colleagues across Commercial, you ll help ensure that key records are maintained, deadlines and outstanding actions are monitored, and information is available when the team needs it.

Roles & Responsibilities:

• Coordinate commercial administration across multiple projects, maintaining project files, records, distribution lists and document registers.
• Store and manage commercial documentation accurately within company systems.
• Prepare and issue commercial correspondence, and support the administration of contracts, notices and project records.
• Keep project information current, monitor administrative requirements and flag outstanding actions to the relevant colleagues.
• Help prepare project reporting packs, commercial reports, KPI dashboards and monthly reporting data.
• Support the administration of Early Works Orders, quotations and contract documentation.
• Assist the Commercial team during the hire phase with applications and invoices for payment.
• Maintain registers for NDAs, Supplier Agreements and Letters, customer contracts, collateral warranties, bonds and guarantees.
• Help ensure commercial governance processes are followed and support audits and compliance reviews.
• Respond to administrative queries about commercial processes and support the Commercial Analyst with reporting Preparation.

The Ideal Candidate:

• Previous administration experience in a commercial, construction, engineering, manufacturing or project-based environment.
• Strong organisation and time management, with the ability to manage competing priorities and deadlines.
• Excellent attention to detail and experience maintaining accurate records or databases.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office, particularly Excel, Word, Outlook and Teams.