Commercial Admin

Liberty; Birmingham, Redditch, Liverpool; Hybrid; GBP 23,000 - 31,000; Full time

Job summary

Liberty Property Maintenance WPS is recruiting a Commercial Administrator to join our growing responsive maintenance team in Birmingham. You will support the Birmingham City Council contract, working with the Senior Commercial Manager and Quantity Surveyor to drive commercial performance and governance.

The role focuses on cost control, financial reporting, and procurement across multiple workstreams, with hybrid pattern (3 days in office, 2 at home) and DBS checks at offer stage.

Qualifications

• Proven experience in Commercial Admin / Finance Admin roles within maintenance/construction.
• Experience with purchase ledgers and cost control processes.
• Ability to support governance and financial reporting across contracts.

Responsibilities

• Administering subcontractor accounts and documentation.
• Managing purchase, subcontract, and sales ledgers.
• Supporting supply chain management including payment applications.
• Raising and processing purchase orders (POs).
• Assisting with cash collection and cost control activities.
• Assisting with supply chain onboarding and procurement processes.
• Maintaining COINS and client platforms (e.g. Maintain).
• Managing documentation and workflows via SharePoint.
• Supporting governance, compliance, final accounts, and variations.

Skills

Commercial administration

Finance administration

Stakeholder coordination

Cost control

Tools

COINS

Maintain

SharePoint

Job description

Liberty Property Maintenance WPS are looking for a Commercial Administrator to join our growing responsive maintenance team.

Are you an experienced Commercial Administrator looking to play a key role within a major local authority contract?

We’re recruiting for a newly created position supporting the Birmingham City Council contract, where you’ll work closely with the Senior Commercial Manager and Quantity Surveyor to drive commercial performance, financial accuracy, and operational efficiencies.

This is an opportunity to join a growing team and shape a role that is critical to the success of service delivery.

The Role

You’ll take ownership of key commercial and financial administration activities, supporting both day-to-day operations and governance processes across the contract. Working across multiple workstreams, you’ll ensure strong cost control, supply chain compliance and accurate financial reporting.

Key Responsibilities

• Administering subcontractor accounts and documentation
• Managing purchase, subcontract, and sales ledgers
• Supporting supply chain management, including performance scoring and payment applications
• Raising and processing purchase orders (POs)
• Assisting with cash collection and cost control activities
• Assisting with supply chain onboarding and procurement processes
• Maintaining systems including COINS and client platforms (e.g. Maintain)
• Managing documentation and workflows via SharePoint
• Supporting governance, compliance, final accounts, and variations

What We’re Looking For

• Proven experience in a Commercial Admin / Finance Admin role within a responsive maintenance, construction, or infrastructure environment
• Ideally from a Responsive Maintenance background or experience working for subcontractors on Responsive Maintenance programmes within direct delivery models
• Strong understanding of purchase ledger, subcontractor processes, and cost control
• Experience using systems such as COINS, Maintain (highly desirable)
• A proactive, detail-oriented approach with strong organisational skills
• Confident working with stakeholders across commercial, operational, and supply chain teams
• Background in a direct labour or self-delivery environment is advantageous

Working Pattern

Hybrid: 3 days in the office, 2 days working from home

Flexibility across locations including Redditch and Liverpool travel

Closing Date: ASAP (We may close early due to high demand)

Given the nature of this position, you will need to undergo a Basic Disclosure and Barring Service Check(DBS)at offer stage. Applicants with criminal convictions will be assessed individually, and we assure you that we do not discriminate based on an applicant's criminal record or the details of any disclosed offenses. Additionally, certain roles may be subject toadditionalpre-employment checks.

To learn more about the checks included in this process, please click on the following link:National Security Vetting