Collections Registrar

UCL; Derry/Londonderry; Hybrid; GBP 43,000 - 53,000; Part time

Job summary

A prestigious university in Northern Ireland is seeking a Grade 7 Collections Management team member to manage loans and conservation programs. Responsibilities include developing collections management policies, as well as supporting various UCL departments. Candidates should have expertise in collections management and strong stakeholder engagement skills. This role offers a salary between £43,981 and £52,586 per annum and has flexible, hybrid working options.

Benefits

27 days annual leave + 6 closure days

Enhanced maternity and paternity leave

On-site gym

Qualifications

• Knowledge of loan procedures including acquisitions and disposals.
• Experience in packing, transport, and handling requirements.
• Ability to advocate for best practices with diverse stakeholders.
• Experience in maintaining effective communication across teams.

Responsibilities

• Manage loans and collections care and conservation programs.
• Develop and implement collections management policies.
• Administer long and short-term loans, acquisitions, and disposals.
• Support other UCL departments holding collections.

Skills

Knowledge of collections management

Ability to engage with stakeholders

Experience developing policies

Planning and prioritization skills

Job description

About us

UCL is London's global university. LCCOS - Library, Culture, Collections and Open Science - provides outstanding staff, services and resources to support the world‑class research, education and enterprise that is undertaken in UCL, and connects the world with UCL through innovative programming and engagement activities. LCCOS is acknowledged as an international leader in Open Science and Scholarship.

The LCCOS family comprises 4 museums and allied object collections, 14 libraries, the UCL Student Centre, Special Collections facilities, multiple additional learning spaces, the Bloomsbury Theatre and a substantial off‑site storage facility. We also provide comprehensive services to healthcare staff through our partnerships with 6 NHS Trusts. LCCOS holds the UK Customer Service Excellence (CSE) Award, The National Archives (TNA) Archives Service Accreditation, and Arts Council England Museum Accreditation. The combined staff in UCL LCCOS totals around 440.

About the role

The Collection Management team within LCCOS Museums & Cultural Programmes directly manages our loans and collections care & conservation programmes. We are responsible for object storage, transportation, documentation and policy and procedure alongside managing our flagship teaching space the Object Based Learning Laboratory.

Core duties and responsibilities include administration of long and short‑term loans, acquisitions, and disposals. The post holder will develop and implement collections management policies and procedures and contribute to strategic planning as well as provide support to other UCL collection holding departments.

This is a Grade 7 role, with salary scales £43,981‑£52,586 per annum (calculated pro‑rated amount for part‑time hours, inclusive of London Allowance).

We will consider applications to work on a part‑time, flexible and job share basis wherever. This role is eligible for hybrid working with a minimum of 60% on site.

This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff. Please visit https://www.ucl.ac.uk/human-resources/conditions-service-research-teaching-and-professional-services-staff for more information.

This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore, UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.

About you

We are looking for candidates who in particular have the following experience and skills:

• Proven knowledge and understanding of collections management and loan procedures including acquisitions and disposals; facility reports; packing, transport, handling and display requirements; environmental standards; insurance, indemnity and security issues.
• Ability to engage and negotiate with diverse stakeholders to build relationships across UCL and externally to inform and advocate for best practice.
• Experience of developing and implementing collections management standards, policies and procedures.
• Ability to work effectively at pace, plan and prioritise workload whilst maintaining good communication across all teams.

The advert will close on the published date at 23:59 GMT. Interviews will be held in person at our Bloomsbury Campus, w/c 2 February 2026.

A job description and person specification can be accessed from the link at the bottom of this page.

Further details

To apply, please provide:

• An up‑to‑date CV, including as a minimum detail of your current employment, salary and notice period, details of any former employment and your education history.
• A supporting statement, showing how your skills and experience meet each of the criteria marked 'Application' in the Person Specification found within the Job Description for this post. Your statement should be provided using the free text box under 'Questionnaire'.

If you have any queries about the role or have any queries about the application process, please contact lccos-, quoting the job title and reference number.

Further information about UCL LCCOS can be found on our website https://www.ucl.ac.uk/lccos/.

What we offer

Annual leave & work life balance

• 27 days annual leave + 6 closure days (Christmas and Easter) as well as statutory holidays
• Hybrid and flexible working
• Ability to buy 5 additional annual leave days

Children & family

• Enhanced maternity, adoption, paternity leave
• Carer's leave
• Workplace nursery

Other benefits

We also offer some great benefits some of which are defined benefit career average revalued earnings pension scheme (CARE); cycle to work scheme and season ticket loan; on‑site gym etc. As part of the UCL community you can access free lunch hour lectures, exhibitions and museums and collections. On campus UCL has the Bloomsbury theatre hosting a range of performances and a series of bars, cafés and other facilities, which UCL staff can use.

Visit https://www.ucl.ac.uk/work-at-ucl/rewards-and-benefits to find out more.

Our commitment to Equality, Diversity and Inclusion

As London's Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world's talent. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL's workforce. These include people from Black, Asian and ethnic minority backgrounds; disabled people; LGBTQI+ people; and for our Grade 9 and 10 roles, women. Our department is working towards an Athena SWAN award. We are committed to advancing gender equality within our department.