Clinical Records & Admin Coordinator

NHS Jobs; Woolwich; On-site; GBP 21,000 - 25,000; Full time

Job summary

Chelsea and Westminster Hospital NHS Foundation Trust is seeking an administrative/secretarial professional to support the clinical team with filing, referrals, and day-to-day coordination of patient records and appointments.

You will handle investigations, maintain filing systems, and cover for colleagues, ensuring smooth operation of the department and timely communication with external sites.

Responsibilities

• Arrange for the request and onward transmissions of patient investigation reports and film to other sites.
• Maintain up-to-date filing of external reports and correspondence in patient records.
• Use the appropriate IT system for checking patient information and appointments.
• Manage patient records ensuring an up-to-date record of all case notes.
• Co-ordinate meetings and teaching sessions/venues for the clinical team.
• Cover for medical secretary colleagues during periods of absence and annual leave.
• Organise own work schedule and notify line manager of changes.
• Liaise with the central booking office for referrals and rescheduled appointments.
• Complete forms and documentation as requested (adoption, child protection, police statements, etc.).
• Undertaking non-clinical typing as requested by the consultant or teams.

Job description

Chelsea and Westminster Hospital NHS Foundation Trust is seeking an administrative/secretarial professional to support the clinical team with filing, referrals, and day-to-day coordination of patient records and appointments.

You will handle investigations, maintain filing systems, and cover for colleagues, ensuring smooth operation of the department and timely communication with external sites.