Clinical Office Coordinator, Neuroscience, Stroke and Palliative Care

NHS; Chertsey; On-site; GBP 25,000 - 32,000; Full time

Job summary

A healthcare provider in Surrey seeks a highly organized Clinical Office Coordinator for Neuroscience, Stroke and Palliative Care. You will triage calls and messages, direct inquiries, and maintain patient data accuracy. The role requires effective communication and an understanding of healthcare systems, ensuring timely outpatient bookings and follow-ups. Experience in healthcare administration is essential. Join us to contribute to exceptional patient care and a collaborative environment.

Benefits

Continuous professional development

Flexible work options

Qualifications

• Experience in healthcare administration or a similar role, preferably in a clinical or hospital setting.
• Familiarity with medical management systems and protocols.

Responsibilities

• Triage calls and messages directing to appropriate consultants whilst independently answer queries when appropriate.
• Liaise with the Appointments Centre regarding outpatient clinic bookings as necessary.
• Monitor patients to ensure no breach of the 18-week target.

Skills

Healthcare administration experience

Effective communication

Customer-focused service

Tools

Cerner

Evolve

Dictate IT

Job description

Clinical Office Coordinator, Neuroscience, Stroke and Palliative Care

The closing date is 05 January 2026

We are seeking a highly organised and skilled individual to join our team as a Neuroscience, Stroke and Palliative Care Coordinator. In this role, you will be responsible for efficiently triaging calls and messages, directing them to the appropriate Consultants, and providing knowledgeable responses to general inquiries when appropriate.

Effective communication between patients, healthcare providers, and pharmacies will be a key aspect of this role. Compliance with regulatory guidelines and safeguarding sensitive patient information are paramount. You will also play a crucial role in maintaining data related to patient pathways in databases and spreadsheets. Occasional support to the broader neurosciences administration team will be required.

Join us in delivering exceptional patient care while contributing to the smooth functioning of our department.

Main duties of the job

• Triage calls and messages directing to appropriate consultants whilst independently answer queries when appropriate.
• A comprehensive support administrative service to the clinical office and clinical staff
• A comprehensive administrative service to the Consultants and their Medical team
• Organise their workload with the Consultants and specialty teams, co‑ordinating with other Clinical Office Coordinators to ensure that an efficient service is provided.
• To work with the Patient Pathway Team to ensure that pathways are actively managed
• It is expected that Clinical Office Coordinators are fully able to fulfil and cover the role of the Clinical Office Administrator.

About us

Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North‑West Surrey, parts of Hounslow and beyond.

Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.

We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.

Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.

This is an exciting time to join our Trust, as we work on the expansion of our theatres at Ashford Hospital and move towards this becoming our dedicated elective centre. We want to create a state‑of‑the‑art centre for excellence for planned surgical procedures; with care delivered by dedicated, specialist teams in a modern and well‑equipped environment.

We hope to use this centre to create an environment of learning and to facilitate training of the next generation of our skilled NHS workforce. Our plans are ambitious - why not, come and be a part of our journey.

Adverts may close early, so applicants are encouraged to submit an application as soon as possible.

Job responsibilities

• To liaise with the Appointments Centre regarding outpatient clinic bookings as necessary and ensure patient follow up appointments are booked as soon as results are known and are available for clinic appointment.
• Monitor patients who are sent to other Trusts for treatment to ensure they do not breach 18 weeks (MDS forms) in conjunction with Patient Pathway Team.
• To highlight any potential breaches or delays in the patients pathway to the Team Leader, Patient Pathway Team or Service Manager according to the Trusts escalation policy.
• To liaise directly with patients to book, cancel, and rebook any outpatient appointments.
• To be responsible for sending out relevant appointment letters and cancelling/rebooking patients follow‑up appointments.
• Responsible for checking all clinic letters are completed accurately (Dictate IT), printing and outcomes actioned and recorded on Cerner.
• Dispose of outstanding uncashed clinic outcomes on Cerner.Monitor overbooking of clinics and arrange additional clinics to meet 18 week and cancer targets in conjunction with clinicians and Service Managers.
• To monitor Departmental emails inbox(s) and action accordingly.
• Cancel Clinics for Consultants.

General:

• Deal with patient queries effectively by telephone, letter, and email.
• As part of a team with other Clinical Office Administrative Co‑ordinators, provide secretarial/admin cover from Monday to Friday each week within each specialty.
• Have the ability and commitment to work as a team member and be able to adhere to strict deadlines.

Person Specification

Experience

• Experience in healthcare administration or a similar role, preferably in a clinical or hospital setting
• Familiarity with medical management systems and protocols.

Knowledge

• NHS constitution. Trust vision, values, and strategic objectives.
• Knowledge of Neurology is advantageous but not required, training and induction will be provided.

Skills

• Knowledge and awareness of diversity and human rights as appropriate to your role. You are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role. Able to provide a customer focussed service.
• A working knowledge of Cerner, Evolve and Dictate IT.

Other Requirements

• Able to demonstrate that you are honest, reliable and Trustworthy. Treat patients, visitors and colleagues with respect. Ability to travel between Trusts sites Ability to be flexible to meet the needs of the team, the service and the Trust. Ability to work independently and demonstrate self‑motivation. Willingness to regularly check in with management to ensure effective coordination and support.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust