Clerical Officer AC

NHS Scotland; Scotland; On-site; GBP 20,000 - 28,000; Full time

Job summary

NHS Scotland is looking for Clerical Officers to join its Health Records team, providing essential clerical support across various functions. The role involves handling medical records and performing administrative tasks in a busy environment. Candidates must possess strong organizational and communication skills along with relevant administrative experience. This permanent position offers a supportive work culture, and the opportunity to contribute to healthcare management.

Benefits

Flexible working policies

Support for disabled candidates

Family-friendly policies

Qualifications

• Relevant admin/clerical experience required.
• Good keyboard/typing skills are essential.
• Ability to prioritize workload in a busy environment.

Responsibilities

• Provide day-to-day clerical support for Health Records.
• Prepare and scan medical case notes and upload data to clinical portal.
• Ensure storage space is maximized by handling physical materials.

Skills

Attention to detail

Organizational skills

Communication skills

Education

Standard Grade (or equivalent) with passes in English and Arithmetic

Job description

We require Clerical Officers to provide day to day clerical support relating to areas of Health Records including Libraries, Discharge Tidy and Scanning.

You will rotate through a variety of roles within the department.

Administrative tasks will include preparing and scanning medical casenotes / ED cards, uploading to the clinical portal.

Due to the physical and repetitive aspect of the role, candidates must be able to lift and handle heavy case note folders and to bend and stretch to retrieve case notes from shelving.

Candidates will also be expected to move large volumes of boxes to perform various aspects of the role to ensure storage space is maximised. This role also requires manoeuvring loaded trolleys and cages on a regular basis

Ad hoc duties may be requested by Health Records Supervisors ensuring efficiency across the service.

A level of accuracy and attention to detail is essential for this role due to data being uploaded to a live clinical system.

Relevant admin / clerical experience is required as is the ability to prioritise and deal with the day to day workload in a busy environment. You will be required to work both independently and as part of a team.

Candidates should be educated to Standard Grade (or equivalent) with passes in English and Arithmetic. You must also have good keyboard / typing skills with the ability to work on your own in. Good organisational & listening skills are essential as well as a flexible approach to working. A level of English language competency and communication skills necessary to perform this role safely and effectively is required.

Please note the salary for this post is pro rata to part time hours.

For informal enquiries, please contact Catherine Anderson, Gina McLennan or Nicole Thomson on 01592 643355 ext. 29026.

NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom. If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application. NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Fife welcomes applications from all sections of society.

Due to legislative changes from 1 April 2025, this post may require a different level of criminal records check done than is currently the case. If the post is assessed as a 'regulated role', your appointment will be subject to joining the Protecting Vulnerable Groups (PVG) Scheme. If there is any change to what is currently required, this will be confirmed by either the Hiring Manager or the Recruitment Team. For more details on these changes please visit: Disclosure Scotland Changes.

We offer flexible working and family-friendly policies and fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Reference: 217670

Contract Type: Permanent

Closing Date: 24/06/2025

How To Apply: https://apply.jobs.scot.nhs.uk/./displayjob.aspx?jobid=218062&source=JobtrainRss