Clerical Officer

Brook Street; Belfast City; Presencial; GBP 25.000 - 31.000; Tempo integral

Resumo da vaga

Brook Street is recruiting a Clerical Officer for the Northern Ireland Assembly, based at Stormont Buildings. You will provide administrative and customer support, manage workload, maintain records, and assist with meetings and events.

The role emphasizes accuracy, strong communication, and proficiency with Microsoft Office andAssembly systems to handle documents and correspondence.

Qualificações

• GCE A Levels (Grades A*-C) in two separate subjects, and
• Five GCSEs (Grades A-C) including English Language and Mathematics (or equivalent/higher qualifications)
• PLUS a minimum of 2 years' administrative experience with: strong written and verbal communication, strong organisational skills, and competence in Microsoft Office and document handling.
• Option 2: a minimum of 4 years' administrative experience demonstrating all competencies listed above.

Responsabilidades

• Deliver high-quality administrative and customer support to internal and external stakeholders.
• Manage workload and prioritise to meet deadlines and objectives.
• Provide accurate information and guidance in line with Assembly policies.
• Assist with diary management, filing, photocopying and document preparation.
• Maintain databases, spreadsheets and electronic filing.
• Handle correspondence and emails, ensuring prompt distribution.
• Organise meetings, events and official visits; assist with minutes.

Conhecimentos

Communication skills

Organisational skills

MS Office

Documentation

Formação

GCE A Levels

GCSE English & Maths

Descrição da vaga

Clerical Officer - Northern Ireland Assembly

Location: Stormont Buildings, East Belfast

Pay Rate: £15.14 per hour (weekly pay)

Duration - 4 weeks with possibility of extension

Are you an organised, detail-oriented professional with a passion for delivering excellent customer service? The Northern Ireland Assembly is seeking a highly motivated Clerical Officer to join its team and play a key role in supporting the effective operation of Assembly business.

This is an excellent opportunity to work within a prestigious public sector organisation, contributing to the democratic process while developing your administrative and organisational skills in a professional and supportive environment.

The Role

As a Clerical Officer, you will provide high-quality administrative and customer support to a diverse range of internal and external stakeholders. You will be responsible for managing your own workload, maintaining accurate records, supporting meetings and events, and ensuring the smooth delivery of day-to-day administrative functions.

Key Responsibilities

• Deliver exceptional customer service to internal and external stakeholders.
• Manage and prioritise workload to meet deadlines and organisational objectives.
• Provide accurate information and guidance in line with Assembly policies and procedures.
• Support administrative activities including diary management, filing, photocopying and document preparation.
• Maintain databases, spreadsheets and electronic filing systems.
• Manage correspondence, emails and incoming post, ensuring prompt and accurate distribution.
• Organise and support meetings, events and official visits.
• Assist with the preparation and recording of meeting minutes.
• Gather, collate and maintain information and documentation.
• Use Microsoft Office and Assembly software systems to prepare and manage documents.
• Maintain organised hard-copy and electronic record systems.
• Process invoices through electronic payment systems.
• Ensure compliance with Assembly Commission policies, including Equality, Diversity and Dignity at Work policies.
• Undertake additional duties as reasonably required.

What We're Looking For

Essential Criteria

Applicants must meet one of the following criteria:

• Option 1
  • GCE A Levels (Grades A*-C) in two separate subjects , and
  • Five GCSEs (Grades A-C)* including English Language and Mathematics (or equivalent/higher qualifications),
  • PLUS
  • A minimum of 2 years' administrative experience demonstrating:
  • Strong written and verbal communication skills, with experience engaging effectively with colleagues, customers, members of the public and management.
  • Excellent organisational skills and attention to detail, producing accurate work to deadlines.
  • Competent use of Microsoft Office applications and experience preparing documents and handling correspondence.
• Option 2
  • A minimum of 4 years' administrative experience demonstrating all of the competencies listed above.

Why Join the Northern Ireland Assembly?

• Be part of an organisation that supports Northern Ireland's democratic process.
• Work in a professional, inclusive and collaborative environment.
• Gain valuable experience within a respected public sector body.
• Develop your skills through varied and meaningful work.
• Contribute to the delivery of high-quality public services.

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