Clerical Officer (finance)

Randstad Care; Belfast City District; On-site; GBP 26,000 - 32,000; Full time

Benefits offered by this job

Highly competitive salary aligned with

37 days holiday from day 1

Weekly pay

Free onsite parking

Hybrid working

Employee Assistance Programme

Discounts for high street, retail and

Training & development opportunities

Refer-a-Friend £300 per referral

Forward-thinking fast-paced enviroment

Dedicated consultant support

Job summary

The Northern Ireland Assembly is recruiting a Clerical Officer to support the Finance team with day-to-day administrative tasks and financial duties.

The role covers Payroll, Pensions, Claims and Accounts Payable, contributing to high-quality public service delivery. It requires flexibility to work in the office or from home and a Basic Access NI check is needed.

Qualifications

• Processing and inputting financial information, including invoices, payroll data, and expense claims.
• Strong communication skills with a diverse range of people at all levels.
• Attention to detail to produce accurate, high-quality work to deadlines.
• Proficient use of financial software and Microsoft Office to process documents.

Responsibilities

• Financial Processing & Administration - process, check, raise, address queries and input financial documentation including invoices, payroll data, expense claims, and payments.
• Customer & Stakeholder Service - provide high-quality customer service to internal and external stakeholders including MLAs, Assembly staff and suppliers.
• Communication & Mailbox Management - respond promptly to queries and monitor mailboxes.
• Systems & Data Management - record and file financial documentation using internal financial software and MS Office in line with policies.

Skills

Financial processing

Payroll data

Customer service

Office administration

Education

Level 3 + 5 GCSEs

Tools

Microsoft Office

Financial software

Job description

Job Title: Clerical Officer (Finance Office)

Organisation: Northern Ireland Assembly

Contract: Full Time Hours - 3 months with possibility of extension

Salary: AG8 - £29,137

We are partnering with the Northern Ireland Assembly to appoint a Clerical Officer to carry out day-to-day administrative work within their Finance team. This role offers the opportunity to deliver vital financial support across key sections including Payroll, Pensions, Claims and Accounts Payable, contributing directly to high-quality service delivery within a key public sector institution.

Benefits

• Highly competitive salary fully aligned with public sector pay rates
• Enhanced holiday package (37 days from day 1)
• Weekly pay
• Free onsite parking
• Hybrid working (limited due to the nature of the team)
• Employee Assistance Programme inclusive of financial assistance and access to counselling
• Access to high street, retail and leisure discounts
• Ongoing training & development opportunities
• Refer-a-Friend scheme uncapped (£300 per successful referral)
• Opportunity to work in a forward thinking fast paced environment
• Dedicated consultant to support your career

What we need from you

• Immediate availability for a 3 month period
• Full flexibility to working in the office or at home
• Willingness to complete a Basic Access NI check

Essential Qualifications

Level 3 (A-Level) or above qualification in 2 separate subjects plus 5 GCSEs grade A - C including English Language and Mathematics (or equivalent) plus at least 2 years' experience in a finance office or an administrative role carrying out finance duties

OR

At least 4 years' experience in a finance office, or an administrative role carrying out finance duties

Experience Required

• Processing and inputting financial information, including invoices, payroll data, and expense claims.
• Using effective oral, written, and numerical skills to communicate effectively with a diverse range of people at all levels, including team members, members of the public, customers, suppliers, and managers.
• Organising workload and giving attention to detail to produce accurate, high-quality work to deadlines.
• Effectively using a financial software package and Microsoft Office products to process financial documents and information.

Responsibilities

• Financial Processing & Administration - Process, check, raise, address queries and input financial documentation including invoices, payroll data, expense claims, and payments, while performing general ledger reconciliations and investigating irregularities.
• Customer & Stakeholder Service - Provide high-quality customer service, advice and professional support to internal and external stakeholders, including Members of the Legislative Assembly (MLAs), Assembly staff, and third-party suppliers.
• Communication & Mailbox Management - Respond promptly to email, telephone, and face-to-face queries, while monitoring electronic mailboxes, recording correspondence and distributing incoming mail.
• Systems & Data Management - Efficiently record and file financial documentation while effectively utilising Microsoft Office and internal Assembly financial software systems and databases in compliance with organisational policies.

Randstad Care is an equal opportunities employer and decisions are made on merits alone.