Children's Panels Admin & Meetings Coordinator

Civic Recruitment Limited; Swindon; On-site; GBP 22,000 - 33,000; Full time

Job summary

Civic Recruitment Limited is recruiting for a 4-5 months contract with a Local Authority to provide comprehensive administrative and business support to Children’s Panels. The role involves coordinating meetings, managing schedules, preparing documents, recording outcomes, and maintaining precise records in line with legal standards.

Responsibilities include preparing agendas, distributing materials, recording minutes, updating carer registers, and handling inquiries from professionals and the

Qualifications

• Experience in a busy administrative or business support setting.
• Experience organizing and supporting complex meetings with multiple stakeholders.
• Experience producing accurate formal minutes and meeting records.
• Experience handling sensitive and confidential information.
• Experience maintaining accurate databases, records, and electronic filing systems.
• Desirable: experience in Children's Services, Social Care, or related public sector environment.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Knowledge or experience with Children's Services systems and processes is desirable.

Responsibilities

• Organize and manage schedules for Children's Panels and allocate resources.
• Communicate with panel members, advisors, chairpersons, and stakeholders about arrangements and attendance.
• Ensure panel membership meets quorum and arrange substitutes when needed.
• Prepare, distribute, and manage agendas, reports, and documents within deadlines.
• Attend panel meetings, record minutes, and distribute actions and outcomes.
• Maintain precise records of attendance, decisions, and outcomes.
• Coordinate room bookings, facilities, and logistics for panel meetings.
• Manage electronic filing systems and ensure data accuracy and security.
• Draft approval letters, carer agreements, and related correspondence.
• Update foster carer registers following approvals or changes.
• Generate performance reports and management information as needed.
• Handle inquiries from professionals, the public, partner agencies, and internal staff respectfully.
• Support panel member training coordination and record statutory checks.
• Provide general admin support to Children's Services teams.
• Ensure adherence to confidentiality and data protection standards.

Skills

Administrative support

Meeting coordination

Minute taking

Confidentiality

Microsoft Office

Tools

Microsoft Word

Excel

Outlook

Job description

Civic Recruitment Limited is recruiting for a 4-5 months contract with a Local Authority to provide comprehensive administrative and business support to Children’s Panels. The role involves coordinating meetings, managing schedules, preparing documents, recording outcomes, and maintaining precise records in line with legal standards.

Responsibilities include preparing agendas, distributing materials, recording minutes, updating carer registers, and handling inquiries from professionals and the