Children’s Panel Administrator

Civic Recruitment Limited; Swindon; On-site; GBP 20,000 - 33,000; Part time

Job summary

Civic Recruitment Limited is recruiting for an administrative role supporting Children’s Panels in Swindon. The post focuses on coordinating meetings, preparing documents, recording outcomes, and maintaining secure, accurate records to ensure compliant panel operations.

You will liaise with panel members and stakeholders, manage agendas and minutes, and support safeguarding and data protection standards across the services teams.

Qualifications

• Experience in a busy administrative or business support setting.
• Experience organizing and supporting complex meetings with multiple stakeholders.
• Experience producing accurate formal minutes and meeting records.
• Experience handling sensitive and confidential information.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

Responsibilities

• Organize and manage schedules for Children's Panels and allocate resources.
• Communicate with panel members, advisors, chairpersons, and stakeholders about arrangements and attendance.
• Ensure panel membership meets quorum and arrange substitutes when needed.
• Prepare, distribute, and manage agendas, reports and documents within deadlines.
• Attend panel meetings, record minutes accurately and distribute outcomes.
• Maintain precise records of attendance, decisions, and outcomes.
• Coordinate room bookings, facilities and logistics for panel meetings.
• Manage electronic filing systems, keeping information secure and up to date.
• Draft approval letters, carer agreements and related correspondence.
• Update foster carer registers after approvals and reviews.
• Generate performance reports and management information as needed.
• Handle inquiries from professionals, the public and partner agencies professionally.

Skills

Time management

Attention to detail

Stakeholder coordination

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Swindon, United Kingdom | Posted on 19/10/2026

Job Description

4-5 Months Contract with a Local Authority

Working Hours: TBC

Summary

• The role involves providing comprehensive administrative and business support to Children's Panels, ensuring that meetings are well-coordinated, managed, and documented according to departmental, corporate, and legal standards. The position is crucial for the efficient functioning of panel processes by overseeing schedules, preparing necessary documents, recording outcomes, and maintaining precise records.
  

Responsibilities

• Organize and manage the schedules for Children's Panels, ensuring dates are set and resources are allocated appropriately.
  
• Communicate with panel members, advisors, chairpersons, and other stakeholders about panel arrangements and attendance.
  
• Ensure panel membership meets quorum requirements and arrange for substitute members when necessary.
  
• Prepare, distribute, and manage agendas, reports, and supporting documents within specified timeframes.
  
• Attend panel meetings, accurately record minutes, and distribute formal actions and outcomes post-meeting.
  
• Keep precise records of panel attendance, decisions, approvals, and outcomes.
  
• Coordinate room bookings, meeting facilities, and logistics for panel meetings.
  
• Manage electronic filing systems, ensuring information is accurate and secure.
  
• Draft approval letters, carer agreements, and related correspondence.
  
• Update and maintain foster carer registers following approvals, reviews, resignations, or de-registrations.
  
• Generate performance reports, activity statistics, and management information as needed.
  
• Handle inquiries from professionals, the public, partner agencies, and internal stakeholders professionally and sensitively.
  
• Support the coordination of panel member training and maintain records of statutory checks.
  
• Provide general administrative support to Children's Services teams and assist with broader business support functions.
  
• Ensure adherence to confidentiality, information governance, safeguarding, and data protection standards.
  

Requirements

Requirements:

• Experience in a busy administrative or business support setting.
  
• Experience organizing and supporting complex meetings with multiple stakeholders.
  
• Experience producing accurate formal minutes and meeting records.
  
• Experience handling sensitive and confidential information.
  
• Experience maintaining accurate databases, records, and electronic filing systems.
  
• Previous experience in Children's Services, Social Care, or a related public sector environment is desirable.
  
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
  
• Knowledge or experience with Children's Services systems and processes is desirable.
  

Qualifications

• Evidence of continued professional development in administration, business support, or children's services is desirable.