Children'S Panel Administrator

Civic Recruitment Limited; Swindon; Sur place; GBP 22 000 - 33 000; Plein temps

Résumé du poste

Civic Recruitment Limited is recruiting for a 4-5 months contract with a Local Authority to provide comprehensive administrative and business support to Children’s Panels. The role involves coordinating meetings, managing schedules, preparing documents, recording outcomes, and maintaining precise records in line with legal standards.

Responsibilities include preparing agendas, distributing materials, recording minutes, updating carer registers, and handling inquiries from professionals and the

Qualifications

• Experience in a busy administrative or business support setting.
• Experience organizing and supporting complex meetings with multiple stakeholders.
• Experience producing accurate formal minutes and meeting records.
• Experience handling sensitive and confidential information.
• Experience maintaining accurate databases, records, and electronic filing systems.
• Desirable: experience in Children's Services, Social Care, or related public sector environment.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Knowledge or experience with Children's Services systems and processes is desirable.

Responsabilités

• Organize and manage schedules for Children's Panels and allocate resources.
• Communicate with panel members, advisors, chairpersons, and stakeholders about arrangements and attendance.
• Ensure panel membership meets quorum and arrange substitutes when needed.
• Prepare, distribute, and manage agendas, reports, and documents within deadlines.
• Attend panel meetings, record minutes, and distribute actions and outcomes.
• Maintain precise records of attendance, decisions, and outcomes.
• Coordinate room bookings, facilities, and logistics for panel meetings.
• Manage electronic filing systems and ensure data accuracy and security.
• Draft approval letters, carer agreements, and related correspondence.
• Update foster carer registers following approvals or changes.
• Generate performance reports and management information as needed.
• Handle inquiries from professionals, the public, partner agencies, and internal staff respectfully.
• Support panel member training coordination and record statutory checks.
• Provide general admin support to Children's Services teams.
• Ensure adherence to confidentiality and data protection standards.

Connaissances

Administrative support

Meeting coordination

Minute taking

Confidentiality

Microsoft Office

Outils

Microsoft Word

Excel

Outlook

Description du poste

4-5 Months Contract with a Local Authority

Working Hours: TBC

Summary

• The role involves providing comprehensive administrative and business support to Children's Panels, ensuring that meetings are well-coordinated, managed, and documented according to departmental, corporate, and legal standards. The position is crucial for the efficient functioning of panel processes by overseeing schedules, preparing necessary documents, recording outcomes, and maintaining precise records.
  

Responsibilities

• Organize and manage the schedules for Children's Panels, ensuring dates are set and resources are allocated appropriately.
  
• Communicate with panel members, advisors, chairpersons, and other stakeholders about panel arrangements and attendance.
  
• Ensure panel membership meets quorum requirements and arrange for substitute members when necessary.
  
• Prepare, distribute, and manage agendas, reports, and supporting documents within specified timeframes.
  
• Attend panel meetings, accurately record minutes, and distribute formal actions and outcomes post-meeting.
  
• Keep precise records of panel attendance, decisions, approvals, and outcomes.
  
• Coordinate room bookings, meeting facilities, and logistics for panel meetings.
  
• Manage electronic filing systems, ensuring information is accurate and secure.
  
• Draft approval letters, carer agreements, and related correspondence.
  
• Update and maintain foster carer registers following approvals, reviews, resignations, or de-registrations.
  
• Generate performance reports, activity statistics, and management information as needed.
  
• Handle inquiries from professionals, the public, partner agencies, and internal stakeholders professionally and sensitively.
  
• Support the coordination of panel member training and maintain records of statutory checks.
  
• Provide general administrative support to Children's Services teams and assist with broader business support functions.
  
• Ensure adherence to confidentiality, information governance, safeguarding, and data protection standards.
  

Requirements

Requirements:

• Experience in a busy administrative or business support setting.
  
• Experience organizing and supporting complex meetings with multiple stakeholders.
  
• Experience producing accurate formal minutes and meeting records.
  
• Experience handling sensitive and confidential information.
  
• Experience maintaining accurate databases, records, and electronic filing systems.
  
• Previous experience in Children's Services, Social Care, or a related public sector environment is desirable.
  
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
  
• Knowledge or experience with Children's Services systems and processes is desirable.
  

Qualifications

• Evidence of continued professional development in administration, business support, or children's services is desirable.