Influential Children's Panels Coordinator (Contract)

Civic Recruitment Limited; Swindon; On-site; GBP 20,000 - 33,000; Part time

Job summary

Civic Recruitment Limited is recruiting for an administrative role supporting Children’s Panels in Swindon. The post focuses on coordinating meetings, preparing documents, recording outcomes, and maintaining secure, accurate records to ensure compliant panel operations.

You will liaise with panel members and stakeholders, manage agendas and minutes, and support safeguarding and data protection standards across the services teams.

Qualifications

• Experience in a busy administrative or business support setting.
• Experience organizing and supporting complex meetings with multiple stakeholders.
• Experience producing accurate formal minutes and meeting records.
• Experience handling sensitive and confidential information.
• Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

Responsibilities

• Organize and manage schedules for Children's Panels and allocate resources.
• Communicate with panel members, advisors, chairpersons, and stakeholders about arrangements and attendance.
• Ensure panel membership meets quorum and arrange substitutes when needed.
• Prepare, distribute, and manage agendas, reports and documents within deadlines.
• Attend panel meetings, record minutes accurately and distribute outcomes.
• Maintain precise records of attendance, decisions, and outcomes.
• Coordinate room bookings, facilities and logistics for panel meetings.
• Manage electronic filing systems, keeping information secure and up to date.
• Draft approval letters, carer agreements and related correspondence.
• Update foster carer registers after approvals and reviews.
• Generate performance reports and management information as needed.
• Handle inquiries from professionals, the public and partner agencies professionally.

Skills

Time management

Attention to detail

Stakeholder coordination

Communication

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Civic Recruitment Limited is recruiting for an administrative role supporting Children’s Panels in Swindon. The post focuses on coordinating meetings, preparing documents, recording outcomes, and maintaining secure, accurate records to ensure compliant panel operations.

You will liaise with panel members and stakeholders, manage agendas and minutes, and support safeguarding and data protection standards across the services teams.