Child Protection Conference Administrator – AR

Carrington Blake Recruitment; Cardiff; Hybrid; GBP 22,000 - 30,000; Full time

Job summary

Cardiff Council is seeking a detail-oriented Child Protection Conference Administrator to join the Safeguarding and Reviewing Service in Cardiff. The role provides administrative support and accurate minute-taking for child protection conferences and safeguarding meetings, ensuring records are maintained and meetings run efficiently.

Based in Cardiff with hybrid working and occasional travel. The post requires strong organisational skills, confidential handling of sensitive information, and

Qualifications

• Recent office-based administrative experience.
• Experience of minute taking, ideally during formal meetings or conferences.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Ability to summarise complex information accurately and professionally.
• Confidence using Microsoft Office, particularly Word, Excel and Outlook.
• A professional and confidential approach when handling sensitive information.
• Good teamwork and interpersonal skills, with a flexible approach to work.

Responsibilities

• Attend child protection conferences and safeguarding meetings, taking accurate minutes on a laptop.
• Summarise complex discussions, decisions and agreed actions clearly and accurately.
• Arrange, schedule and coordinate meetings, including booking venues and communicating with attendees.
• Handle highly sensitive and confidential information professionally and in line with data protection requirements.
• Prepare meeting documentation and maintain accurate administrative records.
• Use Microsoft Word, Excel and Outlook to support daily administrative duties.
• Work collaboratively with colleagues across the Safeguarding and Reviewing Service to ensure deadlines and agreed standards are met.

Skills

Administrative experience

Minute taking

Communication skills

Organisational skills

Summarising information

Microsoft Office

Confidential handling

Teamwork

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

Child Protection Conference Administrator

Location: Cardiff – Hybrid Working

Organisation: Cardiff Council

Job Description

We are seeking an organised and detail-oriented Child Protection Conference Administrator to join the Safeguarding and Reviewing Service at Cardiff Council. The successful candidate will provide administrative support and minute-taking services for child protection conferences and safeguarding meetings, ensuring accurate records are maintained and meetings are organised efficiently.

Key Responsibilities

• Attend child protection conferences and safeguarding meetings, taking accurate minutes on a laptop.
• Summarise complex discussions, decisions and agreed actions clearly and accurately.
• Arrange, schedule and coordinate meetings, including booking venues and communicating with attendees.
• Handle highly sensitive and confidential information professionally and in line with data protection requirements.
• Prepare meeting documentation and maintain accurate administrative records.
• Use Microsoft Word, Excel and Outlook to support daily administrative duties.
• Work collaboratively with colleagues across the Safeguarding and Reviewing Service to ensure deadlines and agreed standards are met.

Essential Skills and Experience

• Recent office-based administrative experience.
• Experience of minute taking, ideally during formal meetings or conferences.
• Excellent written and verbal communication skills.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• Ability to summarise complex information accurately and professionally.
• Confidence using Microsoft Office, particularly Word, Excel and Outlook.
• A professional and confidential approach when handling sensitive information.
• Good teamwork and interpersonal skills, with a flexible approach to work.

Working Arrangements

This is a hybrid position based at County Hall, Cardiff, with most work completed from home. Office attendance is required approximately once every two weeks on a rota basis.

As more conferences are being held face to face, the successful candidate must be flexible and able to travel to different locations around Cardiff when required. A driving licence and access to a vehicle are preferable.

Please note:

Candidates should be comfortable working with sensitive safeguarding information and producing accurate minutes within agreed deadlines.