Administrator

Civic Recruitment Limited; Northampton; Hybrid; GBP 22,000 - 26,000; Part time

Benefits offered by this job

Remote after training

Equipment provided for home working

Weekly virtual team meetings

Monthly office meeting attendance

Job summary

Civic Recruitment Limited seeks an Administrator (Minute Taking) to support Children’s Services in Northampton. You will produce precise minutes from statutory meetings and help ensure safeguarding documentation is accurate and timely.

The role requires strong transcription and admin skills, excellent communication, and the ability to handle confidential information. Remote work is available after training, with equipment provided.

Qualifications

• Minute Taking or Transcription experience.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Experience preparing professional documents and reports.
• Good IT skills including Microsoft Office.
• Ability to prioritise workloads and meet deadlines.
• Ability to work independently.
• Experience handling confidential information.
• Experience within Children's Services or Safeguarding environments is desirable.

Responsibilities

• Listen to recorded statutory meetings and produce accurate minutes.
• Attend statutory meetings when required and record actions, decisions and outcomes.
• Produce high-quality reports in line with safeguarding procedures.
• Maintain accurate records and documentation.
• Liaise with Social Workers, managers and external agencies.
• Manage confidential and sensitive information.
• Support Child Protection and Children's Services processes.
• Attend team meetings and contribute to service delivery.
• Ensure documentation is completed to required deadlines and standards.

Skills

Minute taking

Transcription

Administration

Microsoft Office

Communication

Attention to detail

Document preparation

Deadlines

Independent working

Confidential information

Children's Services experience

Tools

Microsoft Office

Job description

Northampton, United Kingdom | Posted on 07/10/2026

At Civic Recruitment and Limited, we know that individuals are more than just fixed expenses; they are the cornerstone of every thriving organisation. That’s why we are passionate about transforming recruitment in the public and private sectors.

In the modern job market, organisations in both public and private sectors face significant workforce challenges. Public sector entities, such as local councils and central government departments, often struggle with lengthy recruitment processes, limited access to qualified candidates, and stringent budgetary and regulatory constraints. Private sector businesses, on the other hand, encounter high turnover rates, difficulties managing a mix of permanent and temporary staff, and challenges in sourcing specialised talent for niche industries. These sector-specific obstacles, coupled with the universal complexities of payroll management, create a pressing need for efficient workforce solutions.

Civic Recruitment Limited addresses these challenges with innovative recruitment and payroll solutions tailored for diverse organisational needs. Recognising the critical hurdles organisations face, the company leverages its expertise to streamline processes, reduce recruitment times, and alleviate administrative burdens. With an extensive database of over 1 million pre-screened candidates, Civic Recruitment Limited is well-positioned to cater to the specific needs of both public and private sectors.

Job Description

6 Months Contract with a Local Authority

Job Purpose

As an Administrator (Minute Taking), you will provide essential support within Children's Services through the production of accurate records from statutory meetings, including Child Protection Conferences, Child in Care Reviews, and safeguarding meetings. This is a detail-focused role requiring strong listening, transcription and administrative skills.

Key Duties/Accountabilities

• Listen to recorded statutory meetings and produce accurate minutes.
• Attend statutory meetings when required and record actions, decisions and outcomes.
• Produce high-quality reports in line with safeguarding procedures.
• Maintain accurate records and documentation.
• Liaise with Social Workers, managers and external agencies.
• Manage confidential and sensitive information.
• Support Child Protection and Children's Services processes.
• Attend team meetings and contribute to service delivery.
• Ensure documentation is completed to required deadlines and standards.

Essential Experience Required

• Previous Minute Taking or Transcription experience.
• Strong Administration or Business Support experience.
• Excellent written and verbal communication skills.
• Strong attention to detail and accuracy.
• Experience preparing professional documents and reports.
• Good IT skills including Microsoft Office.
• Ability to prioritise workloads and meet deadlines.
• Ability to work independently.
• Experience working with confidential information.
• Experience within Children's Services or Safeguarding environments is desirable.

Additional Information to Note

• Remote working available after training.
• Equipment provided for home working.
• Weekly virtual team meetings.
• Monthly office meeting attendance required.
• We work on bi-weekly payment schedule.