Child Protection Conference Administrator

Civic Recruitment Limited; Cardiff; Hybrid; GBP 22,000 - 28,000; Part time

Job summary

Civic Recruitment Limited in Cardiff, United Kingdom, seeks a Child Protection Conference Administrator on a 3 months contract with a Local Authority. You will coordinate Child Protection Conferences and safeguarding meetings and take accurate minutes, ensuring confidentiality and data protection throughout the process.

The role is home-based most of the time with attendance to the office once every 2 weeks on a rota, and travel across Cardiff for face-to-face conferences as needed.

Qualifications

• Previous administration or clerical experience.
• Experience supporting meetings and conferences.
• Experience handling sensitive and confidential information.
• Strong written and verbal communication skills.
• Excellent organisational and time management skills.
• Driving Licence preferred.

Responsibilities

• Organise and coordinate Child Protection Conferences and safeguarding meetings.
• Book meeting rooms and arrange conference schedules.
• Produce accurate and detailed minutes from complex meetings.
• Summarise sensitive and often emotive information professionally.
• Maintain confidential records and documentation.
• Distribute meeting papers and supporting documentation.
• Provide administrative support to the Safeguarding and Reviewing Service.
• Ensure records are completed within required timescales.
• Liaise with internal teams and external professionals.
• Maintain high standards of confidentiality and data protection.
• Support face-to-face and virtual conferences as required.
• Assist with general administrative and organisational duties.

Skills

Administrative experience

Meeting coordination

Confidential data handling

Communication skills

Time management

Teamwork

Tools

Microsoft Office

Job description

Child Protection Conference Administrator

Cardiff, United Kingdom

Job Description

3 months Contract with a Local Authority

Job Purpose

As a Child Protection Conference Administrator, you will provide high-quality administrative support to the Safeguarding and Reviewing Service, coordinating meetings and producing accurate minutes for Child Protection Conferences and other safeguarding-related meetings.

Key Duties/Accountabilities

• Organise and coordinate Child Protection Conferences and safeguarding meetings.
• Book meeting rooms and arrange conference schedules.
• Produce accurate and detailed minutes from complex meetings.
• Summarise sensitive and often emotive information professionally.
• Maintain confidential records and documentation.
• Distribute meeting papers and supporting documentation.
• Provide administrative support to the Safeguarding and Reviewing Service.
• Ensure records are completed within required timescales.
• Liaise with internal teams and external professionals.
• Maintain high standards of confidentiality and data protection.
• Support face-to-face and virtual conferences as required.
• Assist with general administrative and organisational duties.

Essential Experience Required

• Previous Administration or Clerical experience.
• Experience supporting meetings and conferences.
• Experience handling sensitive and confidential information.
• Strong written and verbal communication skills.
• Excellent organisational and time management skills.
• Strong Microsoft Office skills, including Word, Excel and Outlook.
• Ability to work to deadlines and agreed standards.
• Experience working within safeguarding, social care, children's services or public sector environments desirable.
• Ability to work independently and as part of a team.

Additional Information to Note

• Monday to Friday.
• Cardiff, CF10 4UW.
• Home-based most of the time.
• Office attendance required once every 2 weeks on a rota basis.
• Travel across Cardiff required for face-to-face conferences.
• Driving Licence preferred.
• We work on bi-weekly payment schedule.