Care Coordinator

Caring Spirit Group Ltd; Bathgate; On-site; GBP 25,000 - 29,000; Part time

Benefits offered by this job

Disability Confident employer scheme

Job summary

Caring Spirit Group Ltd is seeking a part-time Care Coordinator in Bathgate to manage weekly and monthly staff rotas, assign carers according to service-user needs, and ensure timely visits. You will maintain records, support service initiation, and contribute to quality and safeguarding processes.

The role emphasizes coordination, communication with families and healthcare professionals, and adherence to care standards while supporting staff and service delivery improvements.

Qualifications

• Relevant Health and Social Care qualification or willingness to pursue.
• Registered with SSSC or eligible to register.
• Training in safeguarding, medication management and infection control.
• Good standard of written and spoken English.
• Experience in domiciliary/home care and coordinating staff rotas.
• Experience maintaining care records and safeguarding concerns.
• Strong organisational and time-management skills.

Responsibilities

• Prepare and maintain weekly and monthly staff rotas.
• Allocate care workers to service users by need and location.
• Monitor visits and arrange cover when required.
• Communicate updates to relevant parties and ensure continuity of care.
• Maintain service-user and employee records and update systems.
• Process referrals and coordinate service commencement.
• Prepare operational reports for the Registered Manager.
• Support quality monitoring, audits and safeguarding reporting.

Skills

Rotas scheduling

Staff coordination

IT literacy

Microsoft Word

Microsoft Excel

Email management

Time management

Leadership

Education

SVQ Level 3

SVQ Level 4

Tools

Microsoft Word

Microsoft Excel

Electronic care management systems

Job description

Prepare and maintain weekly and monthly staff rotas.

Allocate care workers to service users according to availability, location and required skills.

Monitor scheduled visits and arrange alternative cover when required.

Manage changes to care schedules and communicate updates to relevant parties.

Ensure continuity of care and minimise missed or delayed visits.

Maintain accurate service-user and employee records.

Update care management systems and electronic records.

Process new referrals and coordinate service commencement.

Maintain staff training, supervision and compliance records.

Prepare operational reports for the Registered Manager.

Assist with monitoring service delivery and quality standards.

Organise care reviews and quality monitoring visits.

Maintain accurate documentation for internal audits and inspections.

Report concerns, complaints and safeguarding matters to the Registered Manager.

Support the implementation of company policies and procedures.

Qualifications and professional registration- Relevant qualification in Health and Social Care, such as SVQ Level 3 or Level 4, or willingness to work towards the required qualification.- Registered with the Scottish Social Services Council (SSSC), or eligible and willing to register in the appropriate category.- Relevant training in adult safeguarding, medication management, infection prevention and control, moving and handling, and health and safety.- Good standard of written and spoken English.Previous experience working in domiciliary care, home care or another adult social care setting.Experience coordinating care workers and organising staff rotas.Experience communicating with service users, families and healthcare professionals.Experience maintaining care records and confidential information.Experience responding to service-user concerns and escalating safeguarding issues.Experience supporting staff and monitoring the quality of care delivery.Excellent organisational and time-management skills.Ability to prepare, manage and update staff rotas.Ability to allocate care workers according to service users' needs, location and availability.Good verbal and written communication skills.Strong problem-solving and decision-making abilities.Ability to work independently and as part of a team.Ability to prioritise tasks and work under pressure.Good IT skills, including Microsoft Word, Excel, email and electronic care management systems.Ability to maintain accurate records and prepare reports.Strong leadership, interpersonal and staff-support skills.The Care Coordinator must have an understanding of:- Person-centred care and individual care planning.- Safeguarding adults and reporting procedures.- Health and safety requirements.- Medication policies and procedures.- Confidentiality and data protection.- Risk assessments and incident reporting.- Care Inspectorate standards and expectations.- SSSC Codes of Practice.- Staff supervision and training requirements.- Domiciliary care operations and continuity of care.

Proud member of the Disability Confident employer scheme

Care Coordinator

Company: Caring Spirit Group Ltd Salary: £25,350 to £29,000 a year Hours: Part-time Location: Bathgate, EH48 1HH Working pattern: On-site Job type: Permanent Posting date: 6 Nov 2026 Closing date: 4 Dec 2026

Summary

Prepare and maintain weekly and monthly staff rotas.

Allocate care workers to service users according to availability, location and required skills.

Monitor scheduled visits and arrange alternative cover when required.

Manage changes to care schedules and communicate updates to relevant parties.

Ensure continuity of care and minimise missed or delayed visits.

Maintain accurate service-user and employee records.

Update care management systems and electronic records.

Process new referrals and coordinate service commencement.

Maintain staff training, supervision and compliance records.

Prepare operational reports for the Registered Manager.

Assist with monitoring service delivery and quality standards.

Organise care reviews and quality monitoring visits.

Maintain accurate documentation for internal audits and inspections.

Report concerns, complaints and safeguarding matters to the Registered Manager.

Support the implementation of company policies and procedures.

Essential requirements

Qualifications and professional registration- Relevant qualification in Health and Social Care, such as SVQ Level 3 or Level 4, or willingness to work towards the required qualification.- Registered with the Scottish Social Services Council (SSSC), or eligible and willing to register in the appropriate category.- Relevant training in adult safeguarding, medication management, infection prevention and control, moving and handling, and health and safety.- Good standard of written and spoken English.Previous experience working in domiciliary care, home care or another adult social care setting.Experience coordinating care workers and organising staff rotas.Experience communicating with service users, families and healthcare professionals.Experience maintaining care records and confidential information.Experience responding to service-user concerns and escalating safeguarding issues.Experience supporting staff and monitoring the quality of care delivery.Excellent organisational and time-management skills.Ability to prepare, manage and update staff rotas.Ability to allocate care workers according to service users' needs, location and availability.Good verbal and written communication skills.Strong problem-solving and decision-making abilities.Ability to work independently and as part of a team.Ability to prioritise tasks and work under pressure.Good IT skills, including Microsoft Word, Excel, email and electronic care management systems.Ability to maintain accurate records and prepare reports.Strong leadership, interpersonal and staff-support skills.The Care Coordinator must have an understanding of:- Person-centred care and individual care planning.- Safeguarding adults and reporting procedures.- Health and safety requirements.- Medication policies and procedures.- Confidentiality and data protection.- Risk assessments and incident reporting.- Care Inspectorate standards and expectations.- SSSC Codes of Practice.- Staff supervision and training requirements.- Domiciliary care operations and continuity of care.

Proud member of the Disability Confident employer scheme

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