Campus Facilities & Safety Coordinator

Northeastern University - London; Greater London; On-site; GBP 30,000 - 34,000; Full time

Benefits offered by this job

25 days annual leave

8 bank holidays

CPD plans

Private medical insurance

Eye test reimbursement

Cycle Scheme vouchers

Employee Assistance Programme (EAP)

Job summary

Northeastern University London is seeking a Facilities Coordinator to join the University Facilities team in London. You will provide timely support to ensure a safe, high-quality campus environment and a positive student experience, including daily checks, space reconfiguration, and liaison with contractors.

The role requires hands-on facilities experience, clear communication, and strong organisational skills.

Qualifications

• Experience in physically demanding facilities or support services roles (essential).
• Clear, professional communicator; liaising with contractors and occupants (essential).
• Experience with Hard and Soft Facilities services such as cleaning, security and M&E (essential).
• Experience across multiple sites or buildings (essential).
• Strong written communication and interpersonal skills; able to deal with individuals at various levels (essential).
• Strong administrative and organisational skills; prioritising multiple requests across sites (essential).
• Able to work collaboratively and effectively in a team environment (essential).
• Ability to operate on own initiative and take a proactive approach (essential).
• Good problem-solving and creative thinking; adaptable to changing demands (essential).
• Confidence in approaching new systems and procedures (essential).

Responsibilities

• Conducting daily campus checks, with a specific awareness to health and safety matters and the presentation and functionality of teaching space.
• Health and Safety reporting including means of escape, temperature checks, fire extinguishers and emergency lighting tests.
• Liaising with and supporting University contractors to schedule maintenance visits, including M&E, ensuring contracts are in place and work is carried out to a high standard; procuring quotes and arranging works where these cannot be completed by the onsite facilities team.
• Day-to-day support to the facilities team in maintaining a safe and high-quality campus environment for the university community.
• Regular classroom and space reconfiguration, including physical work such as moving furniture into storage areas or into new layouts, and handling moveable wall partitioning.
• Maintaining building/asset records and site documentation.
• Assisting the Senior Facilities Officer with day-to-day department and University administration, such as reconciling credit card statements, responding to facilities queries raised by staff or students, campus organisation, consumable orders, milk and fruit distribution etc.
• Day-to-day operation of Facilities systems such as building management, Health and Safety, and risk management platforms.
• Providing support to the Operations department as needed, signposting students to University facilities and other services.
• Assisting with porterage and deliveries, liaising with departments, security and the landlord security team to ensure that deliveries are accepted.
• Acting as a University Fire Warden and First Aider (required training will be provided).
• Occasional work outside of normal office hours, in support of events or other University activities.
• Developing and maintaining excellent working relationships with the staff and student community.
• Any other duties commensurate with the level of responsibility of this post, for which the post holder has the necessary experience and/or training, and as instructed by Management.

Skills

Facilities experience

Communication skills

Organisational skills

Team player

Proactive mindset

Education

Undergraduate degree or health/safety training

Job description

Northeastern University London is seeking a Facilities Coordinator to join the University Facilities team in London. You will provide timely support to ensure a safe, high-quality campus environment and a positive student experience, including daily checks, space reconfiguration, and liaison with contractors.

The role requires hands-on facilities experience, clear communication, and strong organisational skills.