Campus Events & External Partner Coordinator

University of Birmingham; Birmingham; On-site; GBP 30,000 - 32,000; Full time

Benefits offered by this job

40 days paid holiday a year

One paid day a year for volunteering

Pension scheme

Three high quality subsidised day nur 

Job summary

The External Partner Event Co-ordinator at University of Birmingham's Campus Services will coordinate planning, administration and delivery of events involving external providers across the campus. You will act as the main contact between partners and internal teams, ensuring requirements are captured, recorded and delivered to agreed standards.

This role requires excellent organisation, communication and the ability to work flexibly, including evenings and weekends.

Qualifications

• Experience in Hospitality or Events roles.
• Strong IT skills with MS Office and website editing tools.
• Proven ability to plan ahead and manage workloads.
• Excellent communication and interpersonal skills.
• Ability to work evenings and weekends as required.
• Educated to A Level or equivalent.

Responsibilities

• Coordinate the planning, administration and delivery of external partner events.
• Act as the liaison between external providers and internal teams.
• Manage event logistics including access, power, timings and setup.
• Attend events to ensure smooth delivery and resolve issues.
• Ensure compliance with university policies and safety standards.
• Communicate requirements clearly to all stakeholders and maintain records.

Skills

Excellent communication skills

Excellent interpersonal skills

Ability to plan ahead

Customer service focus

Ability to work evenings/weekends

Professionalism and discretion

Strong numerical/financial acumen

Analytical mindset

High attention to detail

Team coordination

Education

A Level or equivalent

Tools

MS Office

Website editing software

Job description

The External Partner Event Co-ordinator at University of Birmingham's Campus Services will coordinate planning, administration and delivery of events involving external providers across the campus. You will act as the main contact between partners and internal teams, ensuring requirements are captured, recorded and delivered to agreed standards.

This role requires excellent organisation, communication and the ability to work flexibly, including evenings and weekends.