Events Coordinator

Oxford Brookes Students' Union; Oxford; On-site; GBP 22,000 - 26,000; Full time

Job summary

Oxford Brookes Students' Union is seeking a proactive events-focused coordinator to help bring student-led activities to life across campus. You will plan and deliver engaging events, support student groups and elected officers, and ensure events comply with budgeting, health and safety, and behavioural policies.

The role involves collaborating with colleagues in Communications and Engagement to promote events and support Union celebrations and recruitment activity at Open Days and Applicant

Qualifications

• Experience planning and delivering campus events or student activities.
• Ability to manage budgets and follow procedures.
• Strong communication with students, officers and staff.
• Commitment to health and safety and free speech policies.

Responsibilities

• Bring society and student-led activities to life with a focus on community and engagement.
• Plan and deliver a schedule of high quality events across campuses.
• Support officers, students and groups to plan, deliver and evaluate events.
• Adhere to events planning procedures including budgeting, health and safety, and behaviour policies.
• Risk assess events to align with Union and university policies.

Skills

Event planning

Budgeting

Stakeholder engagement

Communication

Job description

Purpose of the role:

• Support Brookes Union to deliver its strategic and operational KPIs
• Support the Union to deliver its core function of representing students by enabling students to be active members of the Brookes community by delivering engaging community-focused events
• Support the elected officers to deliver high-impact and evidence-led campaigns and activities

Main responsibilities:

• To bring society and student-led activities and events on campus to life; with a focus on helping to build community and improve student engagement with Brookes Union.
• To plan and deliver a schedule of high quality, engaging and relevant events to students across all Oxford Brookes University campuses.
• Support colleagues, officers, students and student groups to plan, deliver and evaluate the success of events and activities on campus.
• Responsibility for developing and ensuring the adherence to the Union’s events planning procedures including budgeting, free speech regulations, health and safety policy and behavioural policy.
• Adequately risk assess or support others to risk assess their events activities ensuring these are in line with the Union, and Oxford Brookes
• University, health and safety policies and guidelines.
• Work collaboratively with colleagues in the Communications and Engagement team to plan the promotion of events in line with the organisational calendar
• Support the delivery of the Union’s celebratory events including Freshers Fair, Union awards ceremonies, Elections/Results Nights and Teaching Awards and similar
• Lead on the Union's involvement in recruitment activity including our attendance at Open Days, Applicant Days and other similar activity in conjunction with relevant University Departments