Business Support Assistant - Peterborough (FTC)

Saffery; Peterborough; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established industry player is looking for a proactive and ambitious individual to join their Business Support Team in Peterborough. This role provides a unique opportunity to deliver high-quality administrative support to Executive Assistants and fee-earners, ensuring smooth operations within a busy office environment. The ideal candidate will demonstrate strong organisational and communication skills, possess a keen eye for detail, and thrive in a fast-paced setting. If you are a self-motivated team player with a flexible approach and a desire to contribute to a dynamic team, this position is perfect for you.

Qualifications

• Strong organisational and communication skills are essential.
• Experience in a busy corporate environment is desirable.

Responsibilities

• Provide high standard administrative support to the team.
• Assist with client onboarding and maintain client databases.
• Manage meeting room preparation and greeting visitors.

Skills

Organisational skills

Communication skills

Time management

Attention to detail

Microsoft software proficiency

Team player

Numeracy skills

Administrative experience

Tools

Microsoft Office

Job description

Our Peterborough office is seeking an ambitious individual to join our Business Support Team to provide a high standard of professional and flexible administrative support to Executive Assistants, Personal Assistants and fee-earners across the business.

The role

Our Business Support Assistants provide a wide range of administrative support services to the office.

The responsibilities

Reporting to the Executive Assistant/Office Manager, responsibilities will include (but are not limited to):

• Copying, printing and scanning
• Dealing with both incoming and outgoing post, i.e., couriers packages and special post.
• Assisting with the preparation of various types of documents and correspondence.
• Assisting with new client onboarding including AML, Letters of Engagement, client checks and proactive follow-up with the relevant teams as required.
• Maintaining client database.
• Creating and updating client data rooms.
• Providing support on event organization both internal and external and related administrative tasks.
• Support other members of the team and provide cover as and when necessary to ensure that work is completed to a high standard and meets required deadlines.
• Managing meeting room preparation and clearing.
• Meeting and greeting external visitors.
• Preparing and submitting expense claim forms for fee-earners, if requested.
• Ad hoc administrative tasks as and when required.

The team

This role will be part of the wider Business Support Team which consists of the EA/Office Manager, 2 Personal Assistants and 3 Business Support Assistants.

You

We are looking for the someone who is hard working, that shows initiative and is self-motivated with the following skills, knowledge and experience:

• the ability to organise and manage their own workload within a busy, fast paced environment.
• The ability to cope with repetitive tasks.
• A flexible, professional approach and have the confidence and ability to communicate effectively.
• A natural team player with a positive and enthusiastic attitude and an excellent eye for detail.
• Excellent communication, organisation and administrative skills.
• Strong time management and prioritisation skills.
• Attention to detail: proof-reading all work and checking formatting, spelling and grammar.
• Effective user of Microsoft software and takes responsibility for undertaking any training required to improve relevant skills to meet the needs of the business.
• Proactive approach and enthusiasm to work independently and as part of a team.
• Should be flexible in approach to working overtime when required.
• Good English language and grammar skills.
• Good level of numeracy.
• Administration experience in a busy corporate environment is desirable.