Personal Assistant

Wave Recruitment; Ely; On-site; GBP 24,000 - 28,000; Full time

Job summary

Join a pioneering engineering business as a Personal Assistant in a cutting-edge, technology-led environment. This exciting role offers a unique opportunity to support the Managing Director and leadership team with executive tasks, diary management, and office coordination. If you thrive in a dynamic setting and possess exceptional organisational skills, this position is perfect for you. Work closely with senior leadership, gain exposure to innovative technologies, and contribute to a mission-driven team that values initiative and high standards. Don't miss out on this chance to elevate your career!

Benefits

Collaborative Workplace

Exposure to Innovative Technologies

Supportive Team Environment

Qualifications

• Experience in a Personal Assistant or Executive Assistant role is essential.
• Strong attention to detail and ability to handle sensitive information.

Responsibilities

• Manage complex diaries and schedule meetings for the Managing Director.
• Act as the first point of contact for stakeholders on behalf of the MD.

Skills

Organisational Skills

Communication Skills

Microsoft Office

Discretion

Multitasking

Education

Previous experience as Personal Assistant

Experience in Executive Assistant role

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

This range is provided by Wave Recruitment. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Direct message the job poster from Wave Recruitment

Founder of Wave Recruitment I Technical Engineering Recruiter

Wave Recruitment is working in partnership with a pioneering engineering business to find a PA to support their Managing Director and broader leadership team.

This is a unique opportunity for a personal assistant who would enjoy being in a cutting-edge technology-led environment. The role offers a mix of executive support, diary management, office coordination and communication tasks.

If you're a highly organised individual who’s comfortable operating at senior-level and maintaining a calm and professional approach, this role could be an excellent fit.

Key Responsibilities:

• Act as the first point of contact for internal and external stakeholders on behalf of the MD.
• Manage complex diaries, schedule meetings, and organise travel, visas, and accommodation.
• Monitor, screen, and handle incoming calls, emails, and post professionally and confidentially.
• Prepare meeting materials: documents, briefing notes, reports, and presentations.
• Conduct background research and summarise findings concisely.
• Liaise with clients, suppliers, and internal teams on behalf of the MD.
• Maintain efficient office systems including digital filing and data management.
• Coordinate and attend meetings, taking notes and ensuring the MD is well-prepared.
• Handle business expenditure: reconcile credit cards, process expenses, manage petty cash.
• Provide key payroll information to the company’s third-party accountant, including updates on new starters, leavers, and changes.
• Order and replenish office supplies and ensure smooth day-to-day operations.
• Support occasional HR and administrative tasks, including onboarding and record maintenance.

What We’re Looking For:

• Previous experience in a Personal Assistant, Executive Assistant, or Office Manager role.
• High attention to detail, excellent organisational skills, and the ability to multitask under pressure.
• Strong written and verbal communication.
• Discretion and professionalism when handling sensitive information.
• Comfortable working independently and managing shifting priorities.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Familiarity with R&D or engineering environments would be a plus.

Why Apply?

• Be part of a forward-thinking, innovation-led business with a mission-driven team.
• Gain exposure to exciting technologies and work directly with senior leadership.
• Join a supportive, collaborative workplace that values initiative and high standards.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Engineering

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